A leading automotive Manufacturing company based in Durban, is looking to fill the position of Safety, Health and Environmental Administrator.
Purpose of the Role:The SHE department requires dedicated administrative support due to the increasing volume of SHE, contractor, PPE, medical, project and facilities-related responsibilities. The role will improve control, follow-up and accountability by ensuring that records, deadlines, findings and compliance actions are tracked accurately and closed out on time.
Key Responsibilities:SHE Administration and Record Keeping:
Maintain SHE files, registers, trackers and records accurately and up to date.
Assist with the preparation of SHE reports, summaries, presentations, notices and meeting packs.
Ensure SHE documentation is correctly filed, controlled and available when required for audits, inspections and reviews.
Support the SHE department with general administrative duties and document control requirements.
Training Tracking and Coordination:
Maintain the SHE training matrix and update completed, upcoming and overdue training.
Assist with booking internal and external training sessions where required.
Follow up with employees and departments regarding outstanding training requirements.
File training attendance registers, certificates and related records.
Safety Patrols, Job Observations and Close-Out Tracking:
Record safety patrol findings, job observation findings, audit actions and improvement actions.
Track responsible persons, target dates, progress and close-out status,
Follow up on overdue actions and escalate repeated or unresolved items to the SHE Manager / SHE Officer.
Maintain evidence of close-out actions for SHE records.
PPE and Uniform Administration:
Issue PPE and uniform to employees in line with company requirements.
Maintain PPE and uniform issue registers and ensure employees sign for items received.
Track PPE and uniform stock levels and assist with ordering replacement items.
Follow up on purchase requests, supplier deliveries and outstanding PPE or uniform requirements.
Medical Surveillance:
Maintain the annual medical surveillance tracker and monitor expiry dates.
Book annual medicals and follow up on employee attendance.
Track outstanding medicals and update the relevant records once completed.
File medical fitness certificates and notify management of overdue or unresolved items where required.
Contractor Management, Permits and Induction Cards:
Maintain contractor safety files and compliance documentation.
Check contractor files for required documents before work commences.
Track expiry dates for contractor documentation and follow up on outstanding items.
Coordinate contractor induction bookings and maintain induction records.
Issue, track and manage contractor induction cards.
Assist with preparing, issuing, tracking and filing work permits where required.
Internal Projects and Facilities Support:
Maintain project and facilities trackers with deadlines, responsible persons, progress updates and closeout status.
Follow up on internal project actions, SHE-related improvements, facilities requests and maintenance related items.
Assist with coordinating meetings, site visits, service provider follow-ups and project documentation.
Provide administrative support to ensure project and facilities deadlines are monitored and reported.
General Support:
Schedule SHE meetings, record minutes where required and track action items to completion.
Liaise with employees, contractors, suppliers, service providers and internal departments as required.
Support audits, inspections and management reviews by preparing records and evidence.
Perform any other reasonable administrative duties required by the SHE department.
Qualifications and Experience:
Grade 12 Senior Certificate
Certificate or qualification in Safety, Health and Environmental Management such as SAMTRAC or NEBOSH General Certificate
Previous experience in SHE administration, project administration, facilities administration, HR administration or similar administrative support role will be advantageous
Computer literacy, especially MS Word, MS Excel and Outlook
Strong record keeping, filing, document control and follow-up skills
Basic understanding of SHE systems, contractor control, training records, PPE control and compliance documentation will be advantageous
Professional Registration with SAIOSH will be advantageous.
Knowledge and/or exposure to ISO 14001 Environmental Management Systems and ISO 45001 Occupational Health and Safety Management Systems will be advantageous
If you are interested in applying for this role, please send a detailed copy of your CV to [Email Address Removed]If you have not been contacted within two (2) weeks, please consider your application as unsuccessful.
Desired Skills:
Administration
SHE