Role Purpose

We are seeking a mature, highly capable Executive Business Partner to provide integrated support across the CEO office. This role goes beyond traditional administrative support and is designed to operate as a trusted partner, enabling executive effectiveness through a combination of personal assistance, strategic coordination, and analytical/reporting support.
The successful candidate will operate across three senior stakeholders (CEO, Senior Executive, Head of Digital & Go-To-Market, and Chief of Staff), ensuring alignment, execution discipline, and high-quality outputs across all aspects of the executive office.

Key Responsibilities

Executive & Personal Assistance (60%)

Proactively manage complex, multi-stakeholder executive diaries, ensuring optimal prioritisation of time aligned to business priorities
Coordinate internal and external meetings, including preparation of agendas, materials, and logistics
Manage executive inboxes where required, including drafting responses, prioritising correspondence, and ensuring timely follow-ups
Coordinate local and international travel end-to-end (itineraries, visas, logistics, contingencies)
Act as a key point of contact between executives and internal/external stakeholders, maintaining professionalism and discretion
Execute ad hoc executive requests efficiently, ensuring high responsiveness and attention to detail
Support coordination across the CEO office to ensure alignment between the Executives and broader leadership team

Strategic Execution & Governance Support (20%)

Track and drive follow-through on key strategic initiatives across the executive office
Maintain and manage RAG (Red-Amber-Green) status reporting on strategic priorities and key programmes
Prepare and consolidate management reports, dashboards, and executive summaries for leadership forums (e.g., Exco, Board, SteerCos)
Capture, track, and follow up on meeting actions to ensure accountability and execution discipline
Support the Executives in driving operating cadence (weekly/monthly reviews, business updates, etc.)
Assist in aligning inputs across functions to ensure consistency in reporting and messaging

Executive Content & Reporting Support (20%)

Develop high-quality PowerPoint presentations, executive reports, and briefing packs
Draft and format professional Word documents, emails, and communications
Extract, analyse, and consolidate data from internal systems (including SAP or equivalent)
Build and maintain management dashboards and reporting packs using Excel, Power BI, or equivalent tools
Leverage AI tools (e.g., Copilot, ChatGPT) to improve efficiency, automate tasks, and enhance output quality
Ensure all outputs are executive-ready, accurate, and aligned to organisational standards

Key Requirements

Experience & Capability

8 - 12+ years' experience supporting C-suite or senior executives in a complex, fast-paced environment
Proven experience operating as an Executive Assistant, Business Partner, or Chief of Staff support role
Demonstrated ability to manage multiple senior stakeholders simultaneously
Strong experience in executive reporting, presentations, and business documentation
Exposure to strategy execution tracking and governance processes

Technical Skills

Advanced proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams)
Strong working knowledge of SAP or similar ERP systems for data extraction and reporting
Experience using AI productivity tools (e.g., Microsoft Copilot, ChatGPT) in a business context
Familiarity with data analysis and reporting tools (Excel advanced functions, Power BI advantageous)

Core Competencies

Executive presence and professionalism with high levels of discretion and confidentiality
Strong judgement and prioritisation capability
Exceptional organisation and attention to detail
Ability to operate with autonomy and accountability
Strong communication and stakeholder management skills
Proactive, solutions-oriented mindset
Ability to translate ambiguity into structured outputs and actions

Success Profile

The ideal candidate is not a traditional administrator, but a highly capable operator who:

Anticipates needs before they arise
Drives execution, not just coordination
Brings structure to complexity
Enhances the effectiveness of the executive office
Leverages technology and AI to continuously improve output quality and efficiency

Senior Strategy Advisor