United Nations Environment Programme Legal Assistant
United Nations Environment Programme Legal
full-time
United Nations Environment Programme Legal Assistant Jobs in Kenya; The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.The Corporate Services Division (CSD) is the guardian of UNEP's corporate interest, mitigating the organization's exposure to risk and supporting it with uptodate management tools, guidelines and capacity building. CSD oversees UNEP's efficient and effective management as well as adherence to the core values of the UN in line with relevant accountability requirements, rules and regulations.This post is located in the UN Environment, Corporate Services Division, Legal Unit. Under the direct supervision of the Senior Legal Officer, the incumbent will be responsible for the following duties:Responsibilities
United Nations Environment Programme Legal Assistant Jobs in Kenya;
Responsibilities
Conduct basic research on assigned issues, using existing legal files and alternative sources; verify facts, identify citations, precedents, issues to be addressed and draft statements of findings, respondent replies to applications and appeals, draft responses to enquiries, for review by Legal Officers.
Assist in the maintenance of a body of legal reference files, both paper and electronic; review material and determine appropriate file classification category; identify material for inclusion in files; coordinate with Archives on retirement, storage and retrieval of files; participate in initiatives to enhance existing systems for records management and retrieval, including development of proposals for consideration.
Review, verify and process legal instruments, ensuring conformity to relevant guidelines and requirements; extract key data and update databases and UN Environment legal instruments repository; monitor requisite followup actions, approvals.
Draft, edit, conduct final check for accuracy, prepare attachments of a variety of specialized documentation, legal publications and correspondence, e.g. agreements, contracts and intraoffice memoranda.
Manage individual case files, maintaining and updating detailed docket sheets and ensuring that all related correspondence and other documentations are appropriately filed, registered and followed up.
Independently handle a variety of relatively complex verbal and written enquiries from internal and external parties, providing detailed information on processes and procedures related to a range of legal activities, instruments, policies, issues.
Support the work of the Legal Unit on UNEP's Intranet page (WeCollaborate); and other content management systems for online platforms (such as Microsoft SharePoint) that contribute towards information and knowledge management; assist in handling Legal Unit’s Case Management and workflow system.
Coordinate ceremonies, meetings, hearings, ensuring timely receipt and distribution of legal instruments and other requisite documentation.
Maintain internal databases on cases for tracking and trend analysis; generate a variety of standard and nonstandard statistical and other reports from various databases and posting of documents on the website.
Provide general office support service; process, draft, edit, proofread and finalize for signature/approval a variety of correspondence and other communications, specialized legal documentation; perform budget preparation, inputs, requests, monitoring and implementation, and other procedures and functionalities in Umoja.
Provide guidance and training to less experienced staff.
Human resourcesrelated support: Serves as back up to the other Human resources assistants in Corporate Services Division, as needed. Assists in the development of the Terms of Reference for Job Openings and Temporary Job Openings. Processes requests for advertisement of vacancies through (adsbygoogle=window.adsbygoogle||[]).push({});Inspira. Completes reference checks for selected applicants and works closely with HR Partners as part of on boarding activities.
Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web pages or brochures.
Perform other related duties as may be assigned.CompetenciesProfessionalism
Competencies
Professionalism
Knowledge of organizational legal framework, relevant legal processes, procedures and terminology for review, examination, preparation and processing of legal documents.
Ability to conduct research using diverse legal research sources (including electronic sources on the internet, intranet and other databases).
Ability to review and synthesize information and present findings and recommendations in a required format.
Knowledge of information management, classification and retrieval systems.
Ability to show tact and discretion in dealing with highranking officials and with confidential matters and materials.
Ability to analyze and interpret data in support of decisionmaking and convey resulting information to management.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.Communication
Communication
Speaks and writes clearly and effectively.
Listens to others, correctly interprets messages from others and responds appropriately.
Asks questions to clarify, and exhibits interest in having twoway communication.
Tailors language, tone, style and format to match audience.
Demonstrates openness in sharing information and keeping people informed.Teamwork
Teamwork
Works collaboratively with colleagues to achieve organizational goals.
Solicits input by genuinely valuing others’ ideas and expertise.
Is willing to learn from others.
Places team agenda before personal agenda.
Supports and acts in accordance with final group decision.
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.Education
Education
High school diploma or equivalent is required.JobSpecific Qualification
JobSpecific Qualification
Supplemental training in law, office administration/management or other relevant field is required.Work Experience
Work Experience
A minimum of seven (7) years work experience in paralegal/legal, administrative or general office experience is required.
Experience in working with Office 365 products e.g. SharePoint, Teams, Word, Excel, PowerPoint is required.
Experience in the use of Power BI for analyzing and visualizing raw data to present actionable information is desirable.
Experience in research, drafting and review of documentation, correspondence and reports is desirable.
One (1) year or more of experience in data analytics or related area is desirable.Languages
Languages
English and French are the working languages of the United Nations Secretariat.