Duties and responsibilities
- Ensuring security of office equipment, documents and records;
- Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
- Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;
- Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
- Handling protocols and confirming travel itineraries; and managing office petty cash.
- Guiding and supervising lower secretarial personnel.
For appointment to this grade, an Officer must:
- At least four (4) years relevant work experience in public service or private sector.
- Minimum KCSE C- minus) or its equivalent
- Higher Diploma
Have passed the following examinations from the Kenya National Examinations Agency (KNEC)
- Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
- Shorthand III (120 w.p.m
- Business English III/Communications I;
- Office Management III/Office Administration and Management III
- Secretarial Duties II;
- Commerce II;
Supervisory Course lasting not less than two (2) weeks from a recognized institution;
- Proficiency in computer applications;
- Proficiency in computer applications;
- Demonstrated results in management of office and administrative services.
- Good communication Skills
- Meet the provision of Chapter Six of Constitution
Key competencies and skills
- Strong analytical skills
- Communication skills
- Strategic and innovative thinking
- Strong interpersonal skills