To provide administrative, secretarial, communication, and procurement support to the general manager and CSR team, ensuring efficient office operations, proper documentation, confidentiality, and timely processing of CSR activities.
TASK AND RESPONSIBILITIES
- Prepare, manage, distribute, and archive corporate letters, memos, reports, and other official documents.
- Manage the General Manager's calendar, appointments, correspondence, telephone calls, and travel arrangements.
- Coordinate meeting room bookings, meetings, workshops, weekly divisional meetings, and report collation.
- Liaise with relevant departments, the Executive Director's office, facilities management, and other stakeholders.
- Maintain administrative records, schedules, attendance forms, office supplies, and consumables inventory.
- Coordinate travel approvals, accommodation, transportation, security arrangements, and expense processing.
- Serve as the CSR decentralized buyer and provide general administrative support to the team.
- Ensure timely and accurate preparation and submission of iComply registrations for CSR initiatives and donations.
- Function as the CSR ISTC and support relevant information and communication technology coordination.
- Promote teamwork, confidentiality, professionalism, and compliance with company policies.
- Adhere to HSE requirements, participate in safety meetings and drills, and promptly report incidents or unsafe conditions.
- Perform other duties as assigned by the General Manager
SKILLS AND QUALIFICATIONS
- HND or Bachelor's degree in Secretarial Studies, Business Administration, Office Management, or a related discipline.
- Minimum of five (5) years of relevant administrative or secretarial experience.
- Good computer skills and proficiency in office productivity applications.
- Working knowledge of SAP.
- Excellent organisational, communication, interpersonal, and time-management skills.
- Strong attention to detail, discretion, and ability to work effectively within a team.