Secretary Finance

Main Functions

• Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
• Coordinates divisional meetings (strategic/weekly/quarterly/etc.) and circulates minutes of same
• Ensures transverse collaboration with other HR Secretaries in DW & JV
• Monitors annual leave and scheduled absences of all divisional personnel

Record Keeping:

• Is aware and ensures effective quality control and record keeping of all documents handled
• Follows up with relevant office for approvals and/or request validations
• Maintains up to date Chrono register

Logistics Support:

• Co-ordinates travel arrangements for GM+ and/or team.
• Raises & follows up mission order requests for the team
• Organizes logistics for team as required
• Memo/Report Preparation:
• Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
• Prepares and communicates DoA announcements.
• Prepares such letters as are in relation to the division's activities to external parties.
• Handles all divisional correspondences (distribution of gifts, letters, etc.)
• Administrative support:
• Manages divisional stationery and office consumables.
• Supports to raise SPRs for team as required.

Accountabilities

• Responsible for managing the agenda and constantly evolving priorities of a GM+, as so assigned.
• Responsible for providing administrative, logistical & secretarial support for team.
• Responsible for handling all incoming & outgoing correspondences

Job Requirements

• HND /BSC Secretarial Studies, Administration or Management Science.
• Minimum of 7 years' experience in any role, for a general secretary with 3 - 5 years' working for GM or above
• Proficient use of Microsoft office tools.