Main Outputs and Responsibilities: Management of formal/official records Maintains an up-to-date manual and electronic filing system of formal records Maintains statutory records such as minute books, attendance registers, company registers, resolution registers, CIPC Forms, etc Manages the Courtesy register, Conflict of interest register Maintains proper record keeping/archiving of minutes, meeting attendance registers Co-ordination of meetings Notifies attendees of meeting dates, times and venues Books meeting venues Ensures availability of fully functional equipment required for meetings (such as overhead projector, recorder etc) Books catering and ensures that refreshments are provided if and when required Prepares meeting packs Ensures timeous circulation of meeting packs and minutes Takes minutes of meetings when required Facilitates scheduling of special meetings Qualifications and Experience Admin. Degree Chartered Institute of Secretaries (CIS) qualification would be advantageous Driver's license ICT sector will be an added advantage. At least three (3) years secretariat experience in a similar role. Experience in a similar industry/sector is an added advantage. Computer literacy - MS Office Suite -advanced level