Registry Clerk

Requirements:

• A grade 12 certificate or equivalent as recognised by SAQA. No experience required

Knowledge and Skills:

• Computer * Planning and organizing Language Computer literate *
• Good verbal and written communication skills. Communication Interpersonal Relations
• Flexibility * Teamwork. Public service regulations (PSR)

Duties:

• Attend to clients * Handle telephonic and other enquiries received. *
• Receive and register hand delivered mail/files. Receive all mail * Sort, register and dispatch mail
• Distribute notices on registry issues. Opening and close files according to record classification system.
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files *
• Complete index cards for all files. Open and maintain Franking machine register. Frank post, record money and update register on a daily basis.
• Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to Post Office. *
• Open & maintain remittance register. Record all valuable articles as prescribed in the remittance register. *
• Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. *
• Keep daily record of amount of letters franked. Electronic scanning of files Sort and package files for archives and distribution * Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents