Department
Monitoring & Learning
Regional Monitoring & Learning Officer – AIM (2 positions)
Central Region and Upper West Region (one position per region)
Reporting to
Regional Manager with dotted line to the Monitoring and Learning Manager
1. ORGANISATION RELATIONSHIPS:
Number of persons Supervised (including the name of the positions):
None (supervises survey enumerators/data collectors on a temporary basis during fieldwork)
Supervision received by: (Name of the position)
Regional Manager
About the AIM ProgrammeThe Mastercard Foundation Accelerating Impact for Young Women (AIM) programme, in partnership with BRAC International, will create a positive and measurable impact for 1.2 million adolescent girls and young women (AGYW) and 9.5 million people across seven countries in East and West Africa: Ghana, Kenya, Liberia, Rwanda, Sierra Leone, Tanzania, and Uganda. Through this partnership, scalable economic development approaches are delivered in communities to foster the agency and voice of AGYW, giving them the opportunity to fulfil their aspirations, achieve sustainable livelihoods, and engage in advocacy. In Ghana, the programme is implemented by BRAC Ghana LBG (NGO) working alongside BRAC Ghana Savings & Loans (BGSL).
The Regional Monitoring & Learning (M&L) Officer will be responsible for ensuring effective monitoring, evaluation, accountability, and learning practices for BRAC Ghana LBG (NGO) programmes in the assigned region (Central or Upper West). The role covers programme quality monitoring, data management and analysis, reporting, capacity building of regional staff, and contributing to continuous programme improvement. The officer will report directly to the Monitoring & Learning Manager and work closely with regional and branch programme teams to ensure adherence to BRAC’s M&L standards and methodologies.
MAJOR RESPONSIBILITIES
Monitoring & Evaluation
Roll out and maintain BRAC Ghana’s M&L systems in the assigned region, including the AIM M&E Framework, results indicators, and all programme touchpoints.
Roll out and maintain BRAC Ghana’s M&L systems in the assigned region, including the AIM M&E Framework, results indicators, and all programme touchpoints.
Conduct regular, risk-based monitoring and spot-check visits to branches, satellite sites, and AGYW group sessions to verify implementation progress, attendance, adherence to programme standards, and achievement of targets.
Conduct regular, risk-based monitoring and spot-check visits to branches, satellite sites, and AGYW group sessions to verify implementation progress, attendance, adherence to programme standards, and achievement of targets.
Lead regional fieldwork for touchpoint surveys and other assessments – including enumerator recruitment and training, sampling, field supervision, and back-checks – and contribute to analysis using statistical software.
Lead regional fieldwork for touchpoint surveys and other assessments – including enumerator recruitment and training, sampling, field supervision, and back-checks – and contribute to analysis using statistical software.
Support the development, pre-testing, and refinement of monitoring tools, digital data collection forms (e.g., KoboToolbox), and protocols, and adapt them to the regional context and local languages.
Support the development, pre-testing, and refinement of monitoring tools, digital data collection forms (e.g., KoboToolbox), and protocols, and adapt them to the regional context and local languages.
Coordinate programme quality monitoring exercises in the region and produce concise reports with actionable recommendations for regional and country management.
Coordinate programme quality monitoring exercises in the region and produce concise reports with actionable recommendations for regional and country management.
Data Management & Analysis
Serve as the regional focal person for the BInsight MIS: support frontline staff on data entry, ensure data are complete, timely, and consistent, and resolve data issues with the country M&L team.
Serve as the regional focal person for the BInsight MIS: support frontline staff on data entry, ensure data are complete, timely, and consistent, and resolve data issues with the country M&L team.
Ensure data quality through routine data cleaning, validation, verification against source documents (registers, attendance sheets), and periodic data quality assessments.
Ensure data quality through routine data cleaning, validation, verification against source documents (registers, attendance sheets), and periodic data quality assessments.
Produce weekly regional data updates (e.g., attendance against enrolment, dropouts and at-risk participants, trends) so that branch and frontline teams can course-correct in time.
Produce weekly regional data updates (e.g., attendance against enrolment, dropouts and at-risk participants, trends) so that branch and frontline teams can course-correct in time.
Conduct descriptive analysis and interpretation of data using statistical software (e.g., Stata, SPSS, R) and Excel/Google Sheets to inform programmatic decisions and improve performance.
Conduct descriptive analysis and interpretation of data using statistical software (e.g., Stata, SPSS, R) and Excel/Google Sheets to inform programmatic decisions and improve performance.
Develop data visualisation products (dashboards, graphs, charts) for regional reviews and for internal and external reporting.
Develop data visualisation products (dashboards, graphs, charts) for regional reviews and for internal and external reporting.
Reporting & Learning:
Prepare timely and accurate regional M&L reports (weekly, monthly, quarterly, and annual) highlighting progress against targets, key findings, lessons learned, challenges, and recommendations.
Prepare timely and accurate regional M&L reports (weekly, monthly, quarterly, and annual) highlighting progress against targets, key findings, lessons learned, challenges, and recommendations.
Document case studies, success stories, and other learning products showcasing programme results and good practices from the region.
Document case studies, success stories, and other learning products showcasing programme results and good practices from the region.
Facilitate regional data review and learning sessions with branch, area, and regional teams to promote a culture of learning and evidence-based decision making.
Facilitate regional data review and learning sessions with branch, area, and regional teams to promote a culture of learning and evidence-based decision making.
Support participant feedback and accountability mechanisms in the region, ensuring that feedback and complaints are logged, referred, and followed up.
Support participant feedback and accountability mechanisms in the region, ensuring that feedback and complaints are logged, referred, and followed up.
Submit a weekly work plan and weekly report to the Monitoring & Learning Manager.
Submit a weekly work plan and weekly report to the Monitoring & Learning Manager.
Capacity Building:
Provide on-the-job technical support and coaching to regional programme staff on M&L concepts, indicators, tools, the BInsight MIS, and the use of data.
Provide on-the-job technical support and coaching to regional programme staff on M&L concepts, indicators, tools, the BInsight MIS, and the use of data.
Train field staff and enumerators on data collection methods, survey techniques, research ethics, safeguarding, and data quality assurance.
Train field staff and enumerators on data collection methods, survey techniques, research ethics, safeguarding, and data quality assurance.
Perform any other duties as assigned by the supervisor.
Perform any other duties as assigned by the supervisor.
Internal and External Coordination:
Work closely with the Regional/Area Managers and programme teams in the region to align monitoring plans with the implementation calendar.
Work closely with the Regional/Area Managers and programme teams in the region to align monitoring plans with the implementation calendar.
Collaborate with the country M&L team and BRAC International regional and global M&L counterparts to apply M&L best practices and share learning across regions.
Collaborate with the country M&L team and BRAC International regional and global M&L counterparts to apply M&L best practices and share learning across regions.
Liaise with regional and district stakeholders (e.g., the Regional Coordinating Council, Metropolitan/Municipal/District Assemblies, Department of Social Welfare and Community Development, Ghana Education Service, Ghana Enterprises Agency) on data sharing, joint monitoring, and validation of results, as required.
Liaise with regional and district stakeholders (e.g., the Regional Coordinating Council, Metropolitan/Municipal/District Assemblies, Department of Social Welfare and Community Development, Ghana Education Service, Ghana Enterprises Agency) on data sharing, joint monitoring, and validation of results, as required.
Safeguarding Responsibilities:
Ensure the safety of team members, programme participants (particularly adolescent girls and young women), and communities from any harm, abuse, neglect, harassment, and exploitation in all M&L activities. Act as a key source of support, guidance, and expertise on safeguarding to establish a safe working environment.
Ensure the safety of team members, programme participants (particularly adolescent girls and young women), and communities from any harm, abuse, neglect, harassment, and exploitation in all M&L activities. Act as a key source of support, guidance, and expertise on safeguarding to establish a safe working environment.
Practise, promote, and endorse BRAC’s safeguarding policy among team members and ensure safeguarding standards are applied in every course of action, including during surveys and field visits.
Practise, promote, and endorse BRAC’s safeguarding policy among team members and ensure safeguarding standards are applied in every course of action, including during surveys and field visits.
Ensure all data collection respects informed consent, confidentiality, and data protection requirements, including Ghana’s Data Protection Act, 2012 (Act 843).
Ensure all data collection respects informed consent, confidentiality, and data protection requirements, including Ghana’s Data Protection Act, 2012 (Act 843).
Follow the safeguarding reporting procedure if any reportable incident takes place, and encourage others to do so.
Follow the safeguarding reporting procedure if any reportable incident takes place, and encourage others to do so.
Experience, Knowledge and Skills
Educational Qualification and Experience:
Bachelor’s degree in Statistics, Monitoring and Evaluation, Economics, Mathematics, Development Studies, Social Sciences, Business Information Technology, or a related field.
Bachelor’s degree in Statistics, Monitoring and Evaluation, Economics, Mathematics, Development Studies, Social Sciences, Business Information Technology, or a related field.
Minimum of 3 years of relevant experience in monitoring, evaluation, and learning within the development sector (NGO), preferably on youth, gender, livelihoods, or women’s economic empowerment programmes in Ghana.
Minimum of 3 years of relevant experience in monitoring, evaluation, and learning within the development sector (NGO), preferably on youth, gender, livelihoods, or women’s economic empowerment programmes in Ghana.
Hands-on experience with mobile data collection platforms (KoboToolbox, ODK, or SurveyCTO) and with a management information system (MIS).
Hands-on experience with mobile data collection platforms (KoboToolbox, ODK, or SurveyCTO) and with a management information system (MIS).
Proven experience carrying out surveys, interviews, focus group discussions, and assessments, including supervising enumerators.
Proven experience carrying out surveys, interviews, focus group discussions, and assessments, including supervising enumerators.
Sound understanding of results frameworks, logical frameworks, and qualitative and quantitative indicators.
Sound understanding of results frameworks, logical frameworks, and qualitative and quantitative indicators.
Experience with data visualisation tools (e.g., Power BI, Tableau) is desirable.
Experience with data visualisation tools (e.g., Power BI, Tableau) is desirable.
Excellent analytical and report-writing skills, with a creative, problem-solving mindset.
Excellent analytical and report-writing skills, with a creative, problem-solving mindset.
Experience in Participatory Rural Appraisal and other participatory learning methods is desirable.
Experience in Participatory Rural Appraisal and other participatory learning methods is desirable.
RELATIONSHIP TO OTHER ROLES
Within the Programme or Department (position names): Programme Manager, Regional/Area Managers, Branch Managers, Programme Assistants (PAs), Country M&L team, HR, Accounts & Finance, Admin & Logistics
Within the Programme or Department (position names): Programme Manager, Regional/Area Managers, Branch Managers, Programme Assistants (PAs), Country M&L team, HR, Accounts & Finance, Admin & Logistics
Outside the Programme or Department (Programme & position names): Government of Ghana regional and district institutions (Regional Coordinating Councils, MMDAs, Department of Social Welfare and Community Development, Ghana Education Service, Ghana Health Service, Ghana Enterprises Agency, Ghana Statistical Service), traditional and community leaders, like-minded NGOs, and implementing partners
Outside the Programme or Department (Programme & position names): Government of Ghana regional and district institutions (Regional Coordinating Councils, MMDAs, Department of Social Welfare and Community Development, Ghana Education Service, Ghana Health Service, Ghana Enterprises Agency, Ghana Statistical Service), traditional and community leaders, like-minded NGOs, and implementing partners
Qualified and interested applicants should submit their application torecruitment.ghana@brac.net stating the job title and the preferred location in the email subject.
Qualified and interested female candidates in the Upper West Region and Central Regionof Ghana are encouraged to apply and only shortlisted candidates will be contacted.