Job Summary
Job Summary
The Reporting and Document Control Engineer is responsible for generating project reports, managing project documentation, maintaining document management systems, and supporting reporting requirements across project teams.
The role ensures project information is accurate, timely, secure, and compliant with company and client documentation standards while supporting project controls and reporting functions.Key Duties and ResponsibilitiesProject Reporting
Key Duties and Responsibilities
Project Reporting
Generate and distribute project reports to project stakeholders.
Develop report formats, dashboards, presentations, and other reporting tools required by project teams.
Plan and coordinate with stakeholders to achieve project reporting objectives.
Review consultant and contractor reports and provide recommendations to improve report quality and presentation.
Support departmental leaders with information required for partner updates.
Maintain the Project Management Information System (PMIS) to support report generation.
Manage project reporting requirements, monitor performance, and escalate issues to project leadership where necessary.Document Control and Information Management
Document Control and Information Management
Coordinate project documentation governance in line with company and client requirements.
Ensure project data integrity and documentation accuracy.
Establish and implement document control procedures and processes for construction projects.
Receive, review, and distribute drawings, specifications, contracts, reports, and other project documents.
Maintain accurate electronic and physical filing systems, ensuring proper version control, naming conventions, and document security.
Collaborate with project teams to establish document numbering standards, distribution protocols, and retention policies.
Coordinate document review and approval workflows and ensure timely stakeholder feedback.
Monitor and track documents throughout their lifecycle, including creation, revision, review, approval, and distribution.
Conduct periodic audits to ensure compliance with document control procedures and standards.
Generate document transmittals, registers, and tracking logs to facilitate information flow among project stakeholders.
Assist project managers and team members in retrieving project (adsbygoogle=window.adsbygoogle||[]).push({});documents and information.
Provide training and guidance on document control tools, systems, and best practices.
Deliver document management system support and training to company and project personnel.Project Controls Support
Project Controls Support
Support project controls activities and provide leave cover for planners when required to ensure uninterrupted project delivery.Qualifications and Experience
Qualifications and Experience
Bachelor of Science Degree in Business Management, Information Management Systems, Monitoring and Evaluation, or a related discipline.
Minimum of 5 years' experience in reporting and document management.
Experience within project organizations or engineering development projects in the oil and gas industry is preferred.
Experience using and maintaining Document Management Systems.
Proficiency in information, data, and document management.
Good understanding of project technical documentation requirements and deliverables.
Working knowledge of Electronic Document Management Systems (EDMS).
Familiarity with key disciplines involved in oil and gas development projects.
Strong technical writing skills, including reports, specifications, training materials, and presentations.
Advanced proficiency in Microsoft Excel, Word, PowerPoint, Access, Adobe Acrobat Pro, and Power BI.
Ability to communicate effectively with employees, management, contractors, and diverse stakeholders.