Job Summary
Job Summary
The Assistant Import Manager supports the Import Manager in overseeing inbound logistics operations on the Kampala–DRC routes, including shipments to Kisangani and Beni, while also monitoring the Mombasa–Kampala corridor.
The role serves as the day-to-day operational focal point for tracking truck movements, monitoring shipment status, managing documentation, coordinating border crossings, and ensuring timely cargo delivery.
This is a hands-on Kampala-based position requiring strong knowledge of logistics, freight forwarding, and cross-border transport operations within East and Central Africa.Key ResponsibilitiesShipment & Truck Tracking
Key Responsibilities
Shipment & Truck Tracking
Monitor all trucks operating on the Kampala–DRC routes from dispatch through final delivery in Kisangani and Beni.
Track containers and trucks moving from Mombasa Port through Kenya and into Kampala via the Malaba and Busia border routes.
Monitor truck movements using GPS tracking systems and identify delays, route deviations, or unusual stoppages.
Maintain daily fleet and shipment position reports, including truck details, container status, locations, and estimated arrival times.
Provide regular shipment status updates to clients and internal teams under the direction of the Import Manager.Border Crossing Coordination
Border Crossing Coordination
Track trucks through Uganda–DRC border crossings, including Mpondwe/Kasindi and Goli/Mahagi.
Maintain communication with drivers, customs agents, and border officials to facilitate efficient cargo clearance and movement.
Escalate border delays, documentation issues, and clearance challenges promptly to the Import Manager with proposed corrective actions.Documentation Management
Documentation Management
Prepare, verify, and maintain import and transit shipment documentation.
Review Bills of Lading, Commercial Invoices, Packing Lists, Customs Declarations, Transit Documents, and DRC import documentation for completeness and accuracy.
Follow up with clearing agents regarding pending customs entries, cargo releases, and delivery orders.ICD and Container Handling
ICD and Container Handling
Monitor container status at ports, depots, and Inland Container Depots (ICDs) in Mombasa, Nairobi, and Kampala.
Track customs clearance, loading, releases, gate-out activities, and container movement.
Monitor storage periods, free days, and demurrage timelines and (adsbygoogle=window.adsbygoogle||[]).push({});alert management before penalties are incurred.
Coordinate the return of empty containers and maintain container interchange records.Reporting and Administrative Support
Reporting and Administrative Support
Collect proof of delivery and trip documentation to support subcontractor verification before invoice processing.
Maintain accurate shipment databases, trackers, operational records, and supporting documentation.
Provide operational backup support for the Import Manager during absences or travel periods.Reporting Structure and Work Location
Reporting Structure and Work Location
Reports directly to the Import Manager.
Based in Kampala, Uganda, with occasional travel to ICDs, border posts, operational bases, and other logistics locations as required.Candidate Profile
Candidate Profile
Ugandan national based in Kampala with a strong understanding of logistics and freight forwarding operations.
Good knowledge of the Mombasa–Kampala corridor and Uganda–DRC transport routes.
Understanding of border crossing procedures, ICD operations, import processes, and transit documentation.
Minimum of 1–3 years' experience in import logistics, freight forwarding, clearing, transport operations, or related fields.
Experience using GPS truck tracking platforms, Microsoft Excel, and operational reporting tools.
Strong organizational skills with the ability to manage multiple shipments simultaneously.
Excellent communication skills when dealing with drivers, agents, customers, and border personnel.
Fluency in English is required.
Knowledge of Swahili and/or French is an added advantage for operations involving the DRC.