The Purchase Officer is responsible for sourcing, negotiating, and purchasing goods and services required by the organization while ensuring quality, cost-effectiveness, and timely delivery.
The role involves vendor management, inventory coordination, and compliance with company procurement policies.
Key Responsibilities
Identify and evaluate suppliers based on quality, price, delivery, and service.
Obtain quotations and negotiate pricing, payment terms, and contracts.
Prepare and process Purchase Requisitions (PRs) and Purchase Orders (POs).
Monitor order status and ensure timely delivery of materials.
Coordinate with stores, operations, kitchen, and accounts departments.
Maintain supplier records and develop strong vendor relationships.
Compare market prices and conduct cost-saving initiatives.
Ensure purchased items meet quality standards and specifications.
Resolve supplier issues related to deliveries, shortages, and quality concerns.
Maintain accurate procurement documentation and reports.
Track inventory levels and support replenishment planning.
Ensure compliance with company procurement policies and procedures.
Key Performance Indicators (KPIs)
Cost savings achieved through negotiations.
On-time delivery performance.
Vendor performance ratings.
Inventory availability and stock control.
Accuracy of procurement documentation.
Reduction in purchase-related discrepancies.
Required Qualifications
Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, or related field.
2-5+ years of experience in purchasing/procurement.
Experience in hospitality, catering, food service, or FMCG industry preferred.
Skills & Competencies:
Strong negotiation and vendor management skills.
Knowledge of procurement procedures and supply chain operations.
Proficiency in MS Excel, ERP, and procurement software.
Good analytical and cost-control skills.
Excellent communication and coordination abilities.
Attention to detail and problem-solving capability.
Preferred for Catering Industry:
Knowledge of food commodities, packaging materials, housekeeping items, and kitchen equipment procurement.
Experience in handling multiple sites/units and emergency purchasing requirements.