Property And Maintenance Intern (richards Bay)

Description

• The purpose of this internship is to provide practical workplace exposure and administrative support within the Property and Maintenance Department. The incumbent will assist with fleet management inspections, property inspections, record keeping, and general administrative duties to ensure that organisational assets, facilities, and fleet resources are maintained in a safe, compliant, functional, and presentable condition.

Key Responsibilities

Fleet Management Support

• Assist in conducting routine inspections of organisational vehicles before and after use.
• Complete vehicle inspection checklists and report any defects, damages, or irregularities.
• Monitor vehicle cleanliness and report vehicles requiring cleaning or maintenance.
• Assist in maintaining accurate fleet records, including inspection reports and service schedules.
• Track vehicle licences, service intervals, and maintenance due dates.
• Follow up on outstanding repairs and maintenance activities with service providers under supervision.
• Assist with the compilation of fleet utilisation and inspection reports.
• Ensure that all fleet documentation is properly filed and easily retrievable.

Property Management Support

• Participate in routine inspections of buildings, offices, common areas, and surrounding grounds.
• Identify and report maintenance defects, health and safety concerns, and housekeeping issues.
• Assist in monitoring the condition of facilities and property assets.
• Conduct follow-up inspections to verify completion of maintenance work.
• Assist in maintaining property inspection records and registers.
• Support the implementation of preventative maintenance programmes.
• Assist with stock counts and monitoring of maintenance-related consumables and supplies.
• Compile inspection findings and prepare reports for management review.

Administrative Support

• Provide general administrative assistance to the Property and Maintenance Department.
• Capture and update information on spreadsheets, databases, and filing systems.
• Prepare correspondence, minutes, reports, and presentations as required.
• Maintain organised electronic and manual filing systems.
• Assist in scheduling meetings, inspections, and appointments.
• Follow up on service requests and maintenance work orders.
• Receive, record, and track departmental documentation.
• Support procurement administration by preparing documentation and obtaining quotations where required and authorised.
• Assist with the preparation of monthly departmental reports.

Compliance and Health and Safety

• Adhere to organisational policies, procedures, and standards.
• Observe occupational health and safety requirements during inspections and site visits.
• Report unsafe conditions and incidents to the relevant supervisor.
• Maintain confidentiality of departmental and organisational information.
• Promote responsible use and care of organisational assets.

Requirements

Minimum Requirements

Educational Qualifications

• National Diploma, Diploma, or Degree in one of the following fields:
• Facilities Management;
• Property Management;
• Public Management;
• Transport Management;
• Logistics Management;
• Business Administration; or
• Any other related qualification.

Knowledge and Skills

• Basic understanding of fleet administration and property management principles.
• Knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Good administrative and organisational skills.
• Attention to detail and accuracy in record keeping.
• Ability to compile inspection reports and maintain registers.
• Good verbal and written communication skills.
• Ability to work independently and as part of a team.
• Time management and prioritisation skills.
• Problem-solving and analytical skills.
• Professionalism and a willingness to learn.

Behavioural Competencies

• Integrity and accountability.
• Customer service orientation.
• Reliability and dependability.
• Initiative and proactive attitude.
• Adaptability and flexibility.
• Ability to maintain confidentiality.
• Positive attitude and eagerness to develop professionally.

Additional Requirements

• A valid Code B driver's licence will be advantageous.
• Willingness to travel between organisational sites to conduct inspections.
• Ability to work in both office and field environments.