Operations

Project Officer

Catholic Archdiocese Of Mombasa·Mombasa, kenya·Full Time·Onsite
OperationsFull TimeOnsite
-Closes Nov 19, 2026

Job Summary

  • The Project Officer will support the planning, coordination and implementation of ChildSAFE Project activities aimed at improving the protection, development and well-being of vulnerable children and their families. The role will focus on strengthening child protection systems, promoting family-based care, supporting early childhood development, facilitating community engagement and ensuring effective delivery of project interventions in collaboration with government institutions and community partners.

Key Responsibilities

  • Coordinate the day-to-day implementation and monitoring of project activities in line with approved work plans and budgets.
  • Facilitate community training, awareness sessions, parenting programmes and stakeholder meetings.
  • Support family strengthening, child protection case management, referrals and family reintegration initiatives.
  • Work with government departments, CBOs, FBOs and community structures to strengthen child protection services.
  • Monitor project progress, identify implementation challenges and recommend appropriate solutions.
  • Promote child safeguarding, prevention of abuse and exploitation, and effective feedback and complaints mechanisms.
  • Support data collection, activity reporting and documentation of lessons learned in collaboration with the MEAL Officer.
  • Coordinate with project staff and partners to ensure quality implementation and timely reporting.

Minimum Qualifications and Experience

  • Bachelor's degree in Social Work, Social Sciences, Community Development, Education, Public Health or a related field.
  • At least three (3) years' relevant experience implementing community-based projects, preferably in child protection, family strengthening or social development.
  • Knowledge of Kenya's child protection policies, alternative care systems and government structures.
  • Experience in community mobilization, training and facilitation.
  • Experience working with faith-based or community-based organizations is an added advantage.
  • Proficiency in Microsoft Office and good report-writing skills.

Required Skills and Competencies

  • Strong planning, coordination and organizational skills.
  • Excellent communication and interpersonal skills in English and Kiswahili.
  • Ability to engage communities and build effective stakeholder relationships. Good report-writing, problem-solving and teamwork skills.
  • High integrity, accountability and commitment to child safeguarding.

Key skills

BA/BSc/HND
Apply Now
Send your CV along with a cover letter tohr@mombasacatholic.org

Please use the job title as the subject line of your email.

At a glance

Company

Catholic Archdiocese Of Mombasa

Location

Mombasa, kenya

Employment

Full Time

Work style

Onsite

Experience

Valid until

November 19, 2026

Created

November 6, 2026

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Ensure accurate collection, validation and submission of field data and supporting documents. Resolve operational issues promptly and escalate material risks, delays or resource constraints. Public Education, Awareness and Community Engagement Develop and coordinate public education and awareness activities to support programme understanding, participation and adoption. Work with communications teams, community leaders, local county offices and other stakeholders to facilitate outreach. Coordinate communication materials, including brochures, presentations, FAQs, community notices, radio messages and digital content, as relevant. Organise community sensitisation meetings, public barazas, workshops, demonstrations and awareness campaigns. Ensure programme information is clear, accurate and accessible in appropriate languages and formats. Promote inclusive outreach that considers gender, disability, language, geographic accessibility and other barriers. Track outreach coverage, participation, awareness, feedback and other engagement indicators. Stakeholder Coordination and Partnership Management Map key stakeholders and develop an engagement plan covering roles, interests, responsibilities and frequency. Coordinate contributions from government agencies, development partners, private-sector organisations, community-based organisations and other partners. Facilitate collaboration across technical, operational, communications, finance, monitoring and evaluation teams. Establish clear communication channels and escalation procedures. Manage partner dependencies and follow up on agreed responsibilities and deliverables. Support resolution of stakeholder disagreements, implementation challenges and coordination gaps. Maintain an up-to-date stakeholder register and record key engagements, commitments and outstanding actions. Monitoring, Evaluation, Reporting and Learning Maintain project performance trackers, dashboards and monitoring tools with the monitoring and evaluation team. Track outputs, outcomes, milestones, field coverage and performance against agreed indicators. Prepare weekly, monthly, quarterly and ad hoc progress reports for management, government clients and authorised stakeholders. Consolidate field reports, validate implementation evidence and ensure reported results are accurate and consistent. Identify implementation gaps, emerging risks and lessons learned, and recommend corrective measures. Support baseline assessments, beneficiary or participant feedback, project reviews and end-of-pilot evaluations. Document lessons learned and recommend programme improvements, institutionalisation and scale-up. Budget, Procurement and Resource Management Support preparation and monitoring of project budgets, forecasts and activity-based cost estimates. Track expenditure against approved budgets and identify potential overruns or resource shortfalls. Coordinate procurement requests, travel, venues, materials and field activity logistics. Ensure expenditure and procurement follow organisational and contractual procedures. Monitor resource utilisation and recommend cost-efficient approaches. Verify supporting documents for field activities, training, stakeholder meetings and other project expenditure. Risk Management, Compliance and Quality Assurance Identify and maintain a register of operational, delivery, stakeholder, reputational, safeguarding and other project risks. Develop mitigation measures and monitor implementation. Ensure activities comply with applicable laws, government protocols, contractual requirements and organisational policies. Promote ethical conduct, data confidentiality, responsible beneficiary engagement and appropriate complaint handling. Ensure community engagement and field activities are conducted safely and professionally. Escalate material incidents, compliance concerns, delays and risks through established channels. Maintain audit-ready records of activities, decisions, approvals and deliverables. Team Leadership and Capacity Building Supervise and coordinate project officers, field coordinators, consultants and other assigned personnel. Set clear priorities, responsibilities, performance expectations and reporting timelines. Guide and coach field teams to strengthen implementation quality and stakeholder management. Coordinate training and capacity building for implementing partners and field personnel, where required. Promote accountability, teamwork, problem-solving and results-oriented delivery. Hold regular team meetings and performance reviews to monitor progress and address challenges. Key Deliverables The Project Manager will be accountable for the timely preparation, coordination or delivery of: Approved project implementation plan, detailed work plans and milestone tracker. Stakeholder mapping, engagement plan and client coordination schedule. Field implementation plans, logistics arrangements and activity reports. Public education, awareness and community engagement plan, including outreach materials and records. Regular client progress updates, meeting minutes and action trackers. Project monitoring dashboard and validated implementation data. Project budget tracker, resource utilisation updates and supporting expenditure documentation. Project risk register, issue log and corrective action plan. Final project completion report documenting achievements, challenges, outcomes and outstanding actions. Qualifications and Experience Education Bachelor's degree in Project Management, Business Administration, Public Administration, Development Studies, Social Sciences or a related field. A postgraduate qualification in a relevant discipline is an advantage. Professional project management certification, such as PMI, PRINCE2 or equivalent, is desirable. Experience At least 8 - 12 years of relevant experience in project or programme management, implementation or delivery. Demonstrated experience managing government projects, public-sector programmes or donor-funded initiatives. Proven experience coordinating field operations across multiple geographic locations. Experience engaging senior officials, institutional clients, implementation partners and community stakeholders. Experience planning and executing public awareness, community mobilisation, sensitisation or behaviour-change initiatives. Experience managing budgets, work plans, reporting requirements and implementation risks. Experience supervising field teams, consultants, contractors or implementing partners. Required Skills and Competencies Project management: Strong planning, coordination, execution, prioritisation and problem-solving skills. Government relations: Ability to work effectively within client structures and manage institutional relationships professionally. Field operations: Practical understanding of field logistics, community mobilisation, activity supervision and implementation monitoring. Communication: Excellent written and verbal communication, presentation, facilitation and report-writing skills. Stakeholder management: Ability to align diverse stakeholders, manage expectations and secure follow-through. Public engagement: Ability to communicate complex programme concepts in simple, accessible and culturally appropriate language. Leadership: Strong team coordination, delegation, coaching and accountability skills. Data and reporting: Ability to interpret project data, track KPIs and prepare evidence-based reports. Budget management: Understanding of activity-based budgeting, expenditure monitoring and resource allocation. Digital proficiency: Competence in Microsoft Excel, Word, PowerPoint, project management tools and digital reporting platforms. Field data collection tools experience is desirable. Adaptability: Ability to work in dynamic field environments, manage competing priorities and respond to changing requirements. Integrity and professionalism: High standards of accountability, confidentiality, ethical conduct and responsible stakeholder engagement. Working Conditions Frequent travel to project sites and implementation areas. Occasional work outside normal business hours to accommodate field activities, stakeholder meetings and public engagement events. Regular coordination with geographically dispersed teams and stakeholders. Ability to operate in field environments and manage multiple activities under tight deadline

11 days ago

Terms Of Reference: Tot Training Manual, Facilitator Guide And Exercise Packs

Light Up Hope

kenya

full-time

Background Light Up Hope - Africa (LUH-A) is implementing a School Feeding Program (SFP) across 208 Public Primary schools in Kajiado County and 1 school in Nairobi with the aim of enabling access to a life altering change through provision of lunch to improve enrolment, retention and transition. The program is now working on sustainability through the Sustainable School Meals Project(SSMP) aimed at production of poultry, vegetables, cereals, legumes and fruits in schools and supporting women groups empowerment at community level in Kajiado. Light Up Hope is searching for a consultant to build a complete Training of Trainers (ToT) package that equips staff, community based advisors, teachers, 4K Club patrons and women group leaders to run the Sustainable School Meals Project at scale. The project has two linked pillars: Schools and 4K Clubs. Learners in 4K Clubs and their patron teachers run school gardens and units as hands-on learning, linked to the school meals programme. Women self-help groups. Women from the school communities are organised into groups and supported to farm productively, earn income, and supply food locally, including to the schools where feasible. Both pillars are supported by local agripreneurs who act as community-based advisors (CBAs). They build the capacity of schools and women groups on an ongoing basis, with support from Light Up Hope (LUH) officers and Agriculture Extension Service Providers where required. The objective is to keep technical advice and support close to schools and groups after formal training ends. Light Up Hope is seeking to develop a standard, well-tested ToT package that will keep training quality consistent across schools and groups, and let the project train new trainers without relying on external consultants annually. Purpose of the Assignment The consultancy will produce a practical, field-ready ToT package that trainers can use as reference to deliver training and support in school and community settings with minimal external support. Overall objective. Strengthen the capacity of Light Up Hope staff, CBAs, teachers, 4K Club patrons and community group leaders to produce, manage and use food sustainably for school meals and household income. Specific objectives. Develop a ToT training manual covering climate-smart production of vegetables, maize, legumes, eggs and fruits in school and smallholder settings. Develop a facilitator guide that lets a trained facilitator deliver each session consistently, using participatory adult and child learning methods. Develop exercise packs and activities, for both 4K Club learners and community groups, that build practical skills and can be done with locally available materials. Integrate cross-cutting content: school garden and poultry unit management, farming as a business, group savings and enterprise, nutrition and school meal planning, gender and inclusion, and child safeguarding. Pilot the materials, train a first cohort of trainers, and revise the package based on feedback. Scope of Work ToT training manual (trainer reference) Training of trainers basics: adult and child learning, facilitation skills, planning and delivering sessions, giving feedback, coaching and follow-up Climate-smart agriculture principles and site selection for school gardens and farms Production modules: vegetables (kitchen gardens, sack, mi-pits and vertical gardens, nurseries); cereals and legumes (land preparation, spacing, intercropping, pest and disease control, post-harvest handling and storage); poultry for eggs (housing, feeding, health, biosecurity, record keeping); fruits (variety selection, orchard establishment, care & nursery) Soil, water and pest management, composting and organic inputs, seed selection and saving Linking production to school meals: menu planning, food safety, hygiene, storage, and simple nutrition messages Farming as a business for 4K Clubs and women groups: records, costing, market analysis, pricing, marketing, group savings and loans, market linkages and aggregation Gender, youth and inclusion, including women's time, land and decision-making constraints Child safeguarding, safe use of tools, and safety in school farming activities Monitoring, learning and reporting: simple tools for trainers, school committees and groups A mentoring and refresher plan that defines how LUH officers support advisors, and how advisors continue to support schools and groups Facilitator guide Session-by-session plans with objectives, timing, materials, step-by-step methods, key messages, assessment questions and common problems Separate tracks for the 4K Club and and the community group track, with a shared core Training schedules and agendas for a ToT workshop and for cascade training at school and group level Pre- and post-training assessment tools, session evaluation forms and a trainer certification checklist Guidance on logistics, venue set-up, budgeting and low-cost demonstration plots A clear advisor role description: what advisors do, how they work with teachers, patrons, groups and LUH officers, and how they escalate technical problems Exercise packs and activities Hands-on field exercises, demonstration plot tasks, role plays, case studies, games, group discussions and energisers Learner worksheets and record-keeping templates (school crop production, egg production log, group income and expense book, savings group ledger) Visual aids, job aids and flip-chart or picture cards suitable for low-literacy users A separate pack for 4K Club learners (age-appropriate, club-based, linked to the 4K club projects) and one for community groups Languages and format. Materials should be in English with simple language, strong visuals and editable source files. Deliverables Inception report including work plan, training needs assessment tools, outline of ToT manual, facilitator guide and exercise packs, and review of existing materials Training needs assessment findings from sampled schools, 4K Clubs and women groups Draft ToT training manual, facilitator guide and exercise packs Pilot ToT workshop delivered with a first cohort of trainers, with pilot report and lessons (LUH-A to cover costs) Final ToT training manual, facilitator guide and exercise packs, print-ready Visual aids, job aids and templates as separate print-ready files All final deliverables must be submitted in editable electronic form (Word, plus design source files) Qualifications Preferably a multi-disciplinary with education backgrounds in agriculture, agribusiness, extension agriculture, nutrition, community development etc (advanced degree preferred) At least 7 years of experience designing and delivering training for smallholder farmers, schools or community groups Proven record of developing ToT manuals, facilitator guides and participatory training materials, with samples Strong knowledge of climate-smart agriculture, and of vegetable, maize, bean, poultry and fruit production in smallholder or school settings in ASAL Experience with youth programmes (4K Clubs, Young Farmers Clubs or similar) and women's economic empowerment, FFBS, VSLA Knowledge of school feeding and school nutrition programmes Excellent written and spoken English and Kiswahili Reporting and Supervision The Training Facilitator will report directly to the The Program Lead - School Feeding Program with a dotted line reporting to the Deputy Director, Programs and will work closely with the SSMP Project Officer. Confidentiality All information shared during the project must be treated as confidential and may not be disclosed to third parties without the prior consent of Light Up Hope Africa. Intellectual property, ethics and safeguarding Ownership. All materials developed under this assignment belong to Light Up Hope, which may adapt, reproduce and share them. The consultant must credit any third-party sources and obtain permission for copyrighted content and images. Safeguarding. The consultant and any team members must sign and follow Light Up Hope's child safeguarding and protection policy and code of conduct before any contact with learners or communities. Photos and stories of children and women require informed consent. Confidentiality**.** Project and participant information must be kept confidential and used only for this assignment. Do no harm. Materials must avoid hazardous practices, including unsafe pesticide use and unsafe tools for children, and must promote safe, climate-smart and environmentally sound practices.

15 days ago