- The Africa team is hiring a manager to join the Project Management Unit (PMU) of the Somalia Stability Fund III. The role will be based in Nairobi, and will primarily focus on programme management, client and partner engagement, delivery, financial oversight, risk management and quality assurance. The manager will work closely with the Project Director, Team Lead, technical leads, state leads, assistant manager, operations and finance resources, and the wider ASI team to ensure the programme is delivered to a high standard, meets FCDO requirements, and strengthens ASI's profile in the region.
Programme Delivery and Management
- As part of the SSF III leadership team, support the Project Director (PD), Senior Programme Manager (SPM) and Team Leader (TL) to manage the delivery of the programme to terms of reference, time, quality, cost and donor and government satisfaction, ensuring plans are delivered on time and outputs and contractual deliverables are high quality.
- Coordinate workplans, budgets, forecasts, delivery trackers, risk registers and reporting products.
- Support mobilisation and management of technical experts, consortium and implementing partners and downstream delivery arrangements, including supporting the Assistant Manager (AM) to ensure timely mobilisation of consultants and managing the mobilisation of short-term technical assistance (STTA) in response to project needs.
- Support team management, monitoring any performance and staff changes in line with ASI procedures and escalating any performance management issues to the SPM/PD/TL for necessary action.
- Track progress against agreed outputs, milestones, KPIs and deliverables, including setting and reporting on management KPIs and participating in setting and reporting on workstream KPIs.
Client, partner and stakeholder engagement
- Manage relations and maintain effective communication with the client (FCDO) on a day-to-day basis.
- Prepare for and follow up on SSF's governance and routine meetings (SMT, ASI-FCDO, JDC, TJSC, HLSC and significant other ad-hoc meetings), including guiding the AM on meeting preparation and coordination, and quality assuring meeting presentations and minutes in a timely manner.
- Lead regular internal and external meetings as needed, including SSF team meetings and the Senior Management Team (SMT) meetings when the TL/SPM is unavailable.
- Identify, escalate and help resolve delivery issues in a timely and transparent way.
Technical assistance coordination and quality assurance
- Work with technical leads and Core Fund team members (state and intervention leads) to ensure short-term technical assistance is well planned, properly resourced and delivered to agreed standards.
- Support the development of annual workplans, concept notes, business cases, TORs and delivery plans as required.
- Support the SPM to quality assure outputs produced by the team, including technical outputs before submission to FCDO or external stakeholders.
- Contribute to and quality assure financial and narrative quarterly and annual programme reports, ensuring reports are accurate, concise, evidence-based and meets FCDO requirements.
Financial management, risk and compliance
- Ensure accurate budget forecasting, expenditure tracking, client invoicing and invoice preparation, including supporting the AM in Fund Manager invoicing, and working with SSF's FRP team to ensure Core Fund budget forecasts and reporting are accurate.
- Monitor spend against forecast and work with FRP and finance colleagues to explain variances.
- Work with the FRP to identify and monitor risks and issues and take corrective action; maintain and update programme risk registers, delivery chain information and escalation logs.
- Audit reports - lead the annual audit process end-to-end, managing timelines to ensure timely submission of the audit report to FCDO and the JDC, and contributing to responses to audit queries and the management responses.
- Ensure compliance with all ASI corporate policies and procedures and internal reporting requirements (Internal Audit, Legal, DoC, People & Talent), and with safeguarding, duty of care, fraud, data protection, confidentiality, equality and inclusion, transparency, branding and communications requirements, in line with ASI and FCDO policies.
- Ensure delivery decisions are informed by VfM, including economy, efficiency, effectiveness and equity, and contribute to VfM analysis.