Project Management Officer

Responsibilities

Project Planning and Coordination:

• Support the development of project plans, schedules, timelines, and deliverables.
• Coordinate project activities across relevant departments and stakeholders.
• Monitor project milestones and ensure timely completion of assigned tasks.
• Organise project meetings, prepare agendas, and document meeting minutes.
• Follow up with project team members on outstanding deliverables and action points.

Project Monitoring and Reporting:

• Track project progress against approved plans, budgets, and timelines.
• Prepare periodic project status reports for management.
• Identify project delays, risks, bottlenecks, and implementation challenges.
• Escalate issues that may affect project delivery.
• Maintain project dashboards and performance tracking tools.

Project Documentation and Administration:

• Maintain accurate and up-to-date project documentation and records.
• Prepare project proposals, reports, presentations, and other relevant documents.
• Ensure proper documentation of project approvals, decisions, and changes.
• Maintain project registers, trackers, and databases.
• Support the preparation of project closure reports and lessons learned.

Stakeholder Management:

• Liaise with internal departments, external consultants, vendors, and other stakeholders.
• Facilitate effective communication among project team members.
• Follow up on stakeholder commitments and project deliverables.
• Provide regular updates to relevant stakeholders on project progress.
• Support the resolution of project-related coordination issues.

Risk and Issue Management:

• Identify potential project risks and implementation challenges.
• Maintain project risk and issue registers.
• Support the development of mitigation and contingency plans.
• Monitor the implementation of agreed corrective actions.
• Escalate significant project risks to the appropriate management level.

Budget and Resource Monitoring:

• Support project budget preparation and expenditure tracking.
• Monitor project resource utilisation.
• Liaise with Finance and Procurement to facilitate project-related transactions.
• Track project expenses against approved budgets.
• Highlight potential budget overruns and resource constraints.

Project Governance and Compliance:

• Ensure projects are implemented in line with approved policies, procedures, and governance frameworks.
• Monitor adherence to project management standards and methodologies.
• Ensure appropriate approval processes are followed.
• Support project audits and compliance reviews.
• Ensure project activities align with organisational priorities.