Provide confidential, effective and professional service to the Director and Project Team
Assist the Project Director and the Project Team to guarantee time efficiency, communication and organization.
Provide support on any specific subjects linked to the activities of the department.
MAIN RESPONSABILITIES
Documentation Management:
Liaising with project team on a regular basis to obtain various information for the Project Director/s
Compiling reports for Project reviews
Track and manager the established project repository and data base evolution (Documentation Master List) including reference numbers generation.
Establish and maintain the Electronic Documentation Management System
Monitor the project/program documentation management KPI's
Project & Administration Support
Fully manage and launch PR/PO process via SAP/GSI
Provide support in making PowerPoint presentations
Prepare agendas for the meetings, write minutes
Diary management for the team
Travel arrangements and coordination of flights/hotel bookings/visa/advances
Provide the necessary support to newcomers in the team
Manage expenses sheets in the e-tools (team support)
Managing and recording annual leave, birthdays of Project team
Manage the office - reception of visitors, room allocation, post, invoices, lunches etc
Arranging meetings - including room bookings, equipment, refreshments, etc
Line Manager Support
Manage Travel claims
JOB LOCATION / MOBILITY
Nigel Site, with some travel and/or missions (internal and external)
REQUIREMENTS
Degree level or Equivalent in documentation
IT skills - competent user of Word, Excel packages, Email, Internet. Good command of software (word, excel, PowerPoint, Outlook) and computer - advanced level
Company's intranet travel bookings (CWT)** for internal applicants
Shorthand and Typing
Senior Secretary course
EXPERIENCE
Good knowledge of Alstom & other functional areas within the organization
Basic knowledge of domestic market
Flexible and the ability to multi task
COMPETENCIES & SKILLS
Trustworthy / Confidential / Discretion
Sense of urgency
Autonomy, good sense of initiative and ability to anticipate and solve issues