We are seeking a detail-oriented and organised Project Assistant to join a mining project team based in Mooinooi, North West. The successful candidate will be responsible for providing administrative and coordination support to ensure that project documentation, reporting and daily activities are managed efficiently.
This role will work closely with Project Managers and Project Engineers, assisting with tracking progress, coordinating meetings, maintaining records and following up on outstanding deliverables to keep project activities on track.
Minimum Requirements:
Matric Certificate.
2 - 3 years' experience in project administration or a similar administrative support role.
Experience within the mining, engineering or construction industry will be advantageous.
A relevant qualification in Administration or Project Management will be beneficial.
Proficient in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint.
Experience with document control, project reporting and progress tracking.
Understanding of project administration processes, recordkeeping and document management.
Exposure to procurement administration, purchase orders and contractual documentation will be advantageous.
Excellent organisational, communication and time-management skills.
Ability to manage multiple tasks, prioritise workloads and meet deadlines.
Strong attention to detail and the ability to maintain confidentiality.
Roles and Responsibilities:
Provide day-to-day administrative assistance to the project management and engineering teams.
Coordinate project meetings, prepare agendas and record meeting minutes.
Distribute meeting minutes and monitor outstanding actions to ensure that deadlines are met.
Maintain accurate project files, registers, correspondence and supporting documentation.
Assist with compiling project progress reports and management updates.
Monitor project schedules, deliverables and outstanding activities, following up with relevant stakeholders where necessary.
Coordinate communication between internal departments, contractors, consultants, suppliers and service providers.
Provide administrative assistance with procurement processes, purchase orders and variation documentation.
Support the tracking of project activities and ensure that relevant information is updated and readily available.
Ensure that project records are properly maintained and comply with established procedures.
Identify outstanding information or administrative matters and escalate these to the Project Manager where necessary.
Assist with general coordination across multiple project activities and teams.
Adapt to changing priorities while ensuring that important deadlines and deliverables are not overlooked.