Financial Services

Project Administrator

Financial Intelligence Centre·Pretoria, south-africa·Default
Financial ServicesmanagerDefault
-Closes Nov 30, 2026

JOB PURPOSE Provide general programme and /or project administration support to the programme(s) and /or project manager(s) and project team(s). Provide administrative services across all programme/project activities, including meeting coordination and administration; Steerco meeting support; minute-taking for all project meetings; follow-up on outstanding project action items; status reporting; customisation of project templates for PMO use; auditing of project documents in the repository; and administration of the project repository. Develop, document, and update procedures for managing, tracking, and reporting on programmes and projects. Load project documents on SigniFlow to obtain the relevant signatures. Monitor documents in SigniFlow and follow up on any that are delayed. Ensure that the correct stakeholders are invited to meetings. File all signed project documents in the project repository. Audit project files against the FIC's Project Management Procedure and PMO document filing procedure. Implement best practices for the administration of programmes and projects. When capturing minutes, capture project risks, issues, and action items. Prepare for and assist with the onboarding of new resources in the PMO. Provide administrative support to the programme/project manager. Assist by standing in for other Project Administrators when they are unavailable due to leave or other reasons. Support the purchase requisition process by providing the required supporting documents. Perform reconciliation against purchase orders and payment milestones based on received invoices and follow up on payments.EDUCATION, SKILLS AND EXPERIENCE An Office management diploma or diploma or certificate in project management (NQF 6 qualification). Minimum 3 years' proven experience in project administration. Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) Microsoft Project and SharePoint will be an added advantage. Understanding of project management methodologies, project lifecycle management, knowledge of project governance and reporting

Apply Now

At a glance

Company

Financial Intelligence Centre

Location

Pretoria, south-africa

Employment

Default

Experience

manager

Valid until

November 30, 2026

Created

October 31, 2026

More opportunities

Similar roles you might like

Personal Assistant To Mining Project Manager

Marvel Placement Consultants

Centurion, Gauteng, south-africa

FULL_TIME

Minimum Requirements: Grade 12 (Matric) is essential. National Diploma or equivalent qualification in Business Administration, Office Management, Project Administration or a related field would be advantageous. Minimum of 3-5 years' experience as a Personal Assistant, Executive Assistant or Project Administrator. Previous experience within the mining industry is essential. Experience supporting Project Managers, Senior Managers or project teams within mining, engineering or construction environments. Strong working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint. Experience coordinating meetings, managing diaries, preparing reports and handling project documentation. Knowledge of mining project terminology, processes and site administration requirements would be advantageous. Excellent written and verbal communication skills. Strong organisational, time-management and multitasking abilities. High level of professionalism, confidentiality and attention to detail. Ability to work independently, take initiative and manage competing priorities. Willingness and ability to travel to mining sites in Rustenburg when required. A valid driver's licence and own reliable transport would be advantageous. Roles and Responsibilities: Executive & Administrative Support Provide comprehensive administrative and personal assistant support to the Project Manager. Manage the Project Manager's diary, appointments, meetings and travel arrangements. Coordinate internal and external meetings, including scheduling, preparing agendas and distributing meeting invitations. Handle correspondence, telephone calls and general administrative enquiries. Prepare, format and maintain professional reports, presentations, letters and other documentation. Manage confidential information and ensure professional handling of sensitive matters. Project Coordination & Documentation Assist with the coordination and administration of mining project activities. Maintain project records, registers, reports and relevant documentation. Track outstanding actions, deadlines and deliverables and follow up with relevant stakeholders. Assist with the preparation and distribution of project progress reports and meeting minutes. Ensure project documentation is accurately filed, updated and easily accessible. Provide general administrative support to ensure the smooth running of project operations. Meeting & Stakeholder Coordination Coordinate project meetings with internal departments, contractors, consultants and external stakeholders. Prepare meeting agendas, record minutes and distribute action items. Follow up on outstanding actions and ensure relevant stakeholders provide feedback within agreed timeframes. Maintain professional communication with project teams, management and external service providers. Assist with the coordination of communication between the head office and mining site teams. Travel & Site Administration Coordinate travel arrangements, accommodation and logistics for project-related meetings and site visits. Assist with arrangements for Rustenburg site visits as required. Provide administrative support relating to site activities, contractor meetings and project requirements. Assist with coordinating site access and relevant documentation where required. Ensure effective communication and administrative coordination between the Irene office and mining operations. Reporting & General Office Administration Assist with compiling, updating and maintaining project reports, spreadsheets and presentations. Monitor deadlines and ensure administrative tasks are completed within required timeframes. Maintain an organised electronic filing and document management system. Assist with general office administration and other project-related duties as required. Identify opportunities to improve administrative processes and overall office efficiency. Professional Conduct & Confidentiality Maintain a high level of professionalism and confidentiality when dealing with management, employees, contractors and external stakeholders. Demonstrate initiative, accountability and sound judgement when managing daily responsibilities. Work independently while maintaining effective communication with the Project Manager and wider project team. Ensure all administrative activities are conducted in accordance with company policies and procedures. Closing Date: Submissions for this vacancy will close on 6 November 2026 , however, you will still have the opportunity to submit your CV for this position until 29 November 2026 . Please Note: Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we do our utmost best to respond to each applicant. However, should your application be successful, we will be in direct contact with you. If you do not hear from us within two weeks of submission, please consider your application unsuccessful. We will, however, keep your details on our database for future opportunities. PoPI Act: Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that "Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive."

a day ago

Project Manager, Enterprise Development, Skills Training Facilitator

Tipufin PTY LTD

Horizon view, Roodepoort, Gauteng, south-africa

Permanent

1. Project Manager / Team Leader Qualification Bachelor's degree (NQF level 7) in one of the following:Business Administration, Business Management, Economics, Development Studies and Public Management.Minimum expérience 3 years.2. Enterprise Development / Economic Development Specialist  QualificationBachelor's degree (NQF level 7) in one of the following:Entrepreneurship, Economics, Development Studies, Business Management and LEDMinimum experience 3 years.3. Skills Training Facilitator Qualification at NQF level 6:Minimum 3 years experience4. Financial Analyst QualificationBachelor of commerce degree, NQF level 7, in:Accounting Finance or,Financial managementMinimum 2 years' experience5. Environmental Health Practitioner  Must be registered with the HPCSA as an Environmental Health Practitioner (EHP).Minimum 1 year's experience in: Food Safety, or Food Control.6. Project Administrator  Qualification at NQF level 5 in one of the following:Administration Business administration Public administration office administration Project managementMinimun 2 year's experience

25 days ago