REQUIREMENTS Matric, additional qualification as an Administrative Assistant or Secretary advantageous Experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant Knowledge of office management systems and procedures Excellent written and spoken English (international clients) Working knowledge of office equipment, like printers High proficiency in MS Office, MS Excel, QuickBooks Desktop (or high level of proficiency in Pastel or Sage), this is essential and non-negotiable Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Team member and comfortable in an open office environment Strong discretion, diplomacy, and confidentiality principles DUTIES Answering and direct phone calls Organize and schedule appointments with administrative software Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters and forms Assist in the preparation of regularly scheduled reports Assist in data capturing & receiving stock into Quick Books & loading Maintain filing system/s and make suggestions where applicable, to streamline Update and maintain office policies and procedures Order office supplies and research new deals & suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as a point of contact for internal and external clients Liaise with executive and senior management to handle requests & queries Salary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.