Programme And Project Assistant

Role Purpose

• The Programme and Project Assistant will support the planning, coordination and documentation of SARVCI's programmes and projects.
• The role will assist programme colleagues with activity preparation, implementation follow-up and routine reporting, helping ensure that tasks are completed on time and programme records remain accurate.

Key Responsibilities

• Assist with preparing activity workplans, schedules and practical implementation arrangements.
• Coordinate meetings, workshops and training logistics with programme, administrative and other relevant colleagues.
• Maintain organised project files, attendance records, meeting notes and supporting activity documents.
• Follow up on assigned actions and activity milestones.
• Identify delays and bring them to the attention of the programme team.
• Compile updates from colleagues and contribute to progress reports, activity summaries and presentation materials.
• Support communication with project participants and stakeholders about approved activities and arrangements.
• Work with monitoring and evaluation colleagues to maintain consistent activity information.
• Document implementation lessons and programme progress.

Experience and Skills

• At least three years of relevant experience in programme support, project administration or a similar coordination role.
• Ability to organise activities, follow workplans and track outstanding tasks.
• Good documentation, report-writing and communication skills.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Accurate filing and record-management skills.
• Ability to manage competing priorities and work collaboratively.
• Ability to handle programme information responsibly.