Programme Design, Management and Reporting
- Ensure that the project log frames and M&E plans are realistic.
- Ensure timely review and submission of narrative reports and other periodic reports to rightful stakeholders
- Participate in monitoring Disaster Management projects progress.
- Ensure that project goals and objectives are achieved and grant requirements are adhered to.
- Maintain a good working relationship with national office technical specialists to enhance their contribution to the technical aspects of the projects' designs.
- Monitor the country's humanitarian landscape and ensure emerging risks are analyzed and addressed.
- Ensure successful roll out and implementation of Disaster Management (DM) grants including timely start of grants projects.
- Effective follow up on DM project implementation to ensure they are timely and as per design document and donor standards.
- Technical support rendered in analyzing and utilizing relevant monitoring data by different stakeholders and grant projects teams.
- Standardize monitoring tools applied by project teams.
- Lessons learned from different projects shared to enhance local planning and implementation, modifications that might be necessary at the local level suggested based on evidence and lessons learned.
- Implementation and expenditure levels regularly reviewed & tracked and work plans and budgets managed with the finance team.
- Timely follow up on implementation of project audit recommendations.
- Effective cross-functional linkages established among Disaster Management projects.
- Timely recruitment of Project staff supported and new staff properly oriented on L&R specific programming processes, products and specific donor requirements;
- Staff capacity built on specific grants programming guidelines as per donor specifications.
Quality Assurance and Technical Support
- Ensure assessments, designs, monitor and evaluation of Projects in alignment with set standards realized.
- Ensure that Project designs and implementation plans are reviewed and appraised.
- Timely and relevant analysis and recommendations provided to project leadership and staff.
- Ensure well-coordinated baselines and evaluation processes and participation in these events.
- Implementation of established guidelines and policies monitored for critical milestones in the life cycle of Disaster Management projects during surveys, reviews, evaluations and reports.
- Management and donors notified of any significant changes through regular communication.
- Relevant data from across DM grant projects collated, analyzed and interpreted in a systematic way
- Regular narrative and financial progress reports prepared and shared (monthly, quarterly, semi- annual and annual reports) with the NO, Government, SO, donors and other partners.
- Support baseline surveys/assessments/situational analysis on Disaster management needs, community
- Ensure M & E plans are compiled and indicator tracking tables are tracked and updated.
- Appropriate use of information management systems for DM grants for management decision making;
- Documentation of all project's initiatives for accountability well-coordinated;
- Lessons learned from monitoring shared with national office operations staff in a way that supports ongoing learning and development
- The DM projects profiled internally and externally in liaison with the Communications department;
Resource Acquisition for Disaster Management
- Ensure timely and accurate funding proposals are developed in line with donor requirements and WVK standards in collaboration with the other sector specialists and RAM for highly competitive humanitarian-related concept notes and proposals;
- Calls and queries by Government, Donors and SOs on the projects effectively responded to in coordination with RAM and DM leadership
- Concepts and proposals to deepen and scale up the impact of the projects and other Disaster Management initiatives developed in close liaison with RAM and the other sector teams.
- Provide regular updates to WV's Support Offices and donor regarding funding and commitments.
- Lead the roll out and implementation of an integrated, organizational wide, resource acquisition and management system for all funding streams for Food Assistance and DM at large.
- Participate in donor budget negotiations.
- Lead the roll out and implementation of an integrated, organizational wide, resource acquisition and management system for all funding streams for Food Assistance and DM at large.
- Participate in donor budget negotiations.
Advocacy, Networking and Engagement with Strategic & New Partnerships Development
- Representation of WV Kenya in key Disaster Management stakeholder forums/meetings at the National level.
- Effective linkages and collaboration forged with key structures that include the National Drought Management Authority, UN, Donors and other INGOS and International Agencies.
- Support to community led processes of monitoring public service delivery provided and Community capacity enhanced for participation in policy & advocacy.
- Effective networks established with stakeholders at County and National level
- Project SO and donor field visits coordinated in liaison with RAM and Disaster Management teams.
- Facilitate donor engagement especially with the UN, USG, International Organization of Migration (IOM) and other main emergency donors (BHA, ECHO, among others).
- Ensure timely responses to SOs and Donor queries
- Ensure quality representation with donors, NGOs, Government and other stakeholders.
- Participate and strengthen the Partnerships/ Networks
Capacity Building and Learning
- Design appropriate trainings for staff based on the emerging trends in DM and food assistance; skills in proposal development.
- Facilitate trainings for the National Disaster Management Team (NDMT) and the Integrated Disaster Management Committee (IDMC), COVACA, Do-No-Harm (DNH), Disaster Risk Reduction DRR
- Maintain a culture of continuous learning through applied research, cutting edge analysis, and documentation of best practices.
- Multi sectoral technical backstopping across programming
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional experience
- A minimum of 5 years of INGO experience in programming across varying contexts and thematic areas
- In-depth understanding of Disaster management, Anticipatory Actions, Humanitarian Coordination architecture
- Experience in resource mobilization and fundraising is a critical advantage
- High level of understanding of grants programming, with demonstrated experience of different donor regulations.
- Prior experience of direct project implementation in fragile/emergency context is preferred.
- Ability to engage at a strategic level with senior government officials, the UN agencies, INGO officials at the National & County level.
- Strong budgetary and financial management skills, organizational skills, communication and interpersonal skills
- Ability to use a computer and software to develop or maintain spreadsheets and databases
- A mature and committed Christian, able to stand above denominational diversities
- Strong organizational skills and an ability to work with diverse teams across the organization.
- Willingness to travel to the field as and when needed
- Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day-to-day work
- Excellent written and spoken English is essential
Required Education & Certification
- A Bachelor's degree in International Relations, Development, Project Planning and Management or other relevant field A Master's Degree in International Development is an added advantage.
Preferred Knowledge and Qualifications
- Knowledge and appreciation of WVI working systems, policies, standards, vision, mission, core values.