Our client, a well-established organisation within the building industry, is currently seeking an experienced Professional Assistant to the CEO to provide high-level executive, administrative and coordination support.
Minimum Requirements:
Relevant tertiary qualification in Office Management, Business Administration or a related field
Minimum 5-8 years' experience as a Professional Assistant or Executive Assistant at senior/executive level
Proven experience supporting a CEO, Managing Director or Executive Committee
Experience within a corporate, public sector or regulated environment will be advantageous
Advanced MS Office skills, including Word, Excel, PowerPoint, Outlook and SharePoint
Excellent organisational, communication and time-management skills
Strong professionalism, discretion, confidentiality and attention to detail
Ability to manage competing priorities and work effectively under pressure
Flexibility in working hours to accommodate executive demands
Occasional travel may be required
Duties include but are not limited to:Executive Support:
Provide comprehensive administrative and professional support to the CEO
Manage the CEO's diary, appointments, travel arrangements, and meeting schedules
Screen, prioritise, and manage correspondence, calls, and requests on behalf of the CEO
Prepare agendas, briefing notes, presentations, and reports for meetings
Take accurate minutes and ensure follow-up on action items
Strategic and Operational Coordination:
Assist the CEO with planning, tracking, and monitoring strategic initiatives
Coordinate executive and Board-related activities, including meetings and documentation
Support the preparation and consolidation of reports for Exco, Board, and committees
Monitor deadlines and ensure timely submission of reports and information
Stakeholder Liaison:
Act as a key point of contact between the CEO and internal/external stakeholders
Build and maintain professional relationships with senior executives, managers, Council members, and partners
Handle sensitive matters with diplomacy, discretion, and professionalism
Office and Information Management:
Maintain organised and secure filing systems (electronic and physical)
Ensure confidentiality and compliance with organisational policies and legislation
Draft, edit, and proofread professional correspondence and documents
Coordinate logistics for executive events, workshops, and engagements
Governance and Compliance Support:
Support governance processes and adherence to organisational protocols
Assist with tracking resolutions, decisions, and compliance-related actions
Ensure records and documentation meet governance and audit requirements
Desired Skills:
Professional Assistant
Executive Assistant
Personal Assistant
MS Office
Communication
Time Management
Desired Work Experience:
5 to 10 years
Desired Qualification Level:
Diploma