Identify potential subcontractors through market research and supplier evaluation.
Issue Requests for Proposals (RFPs) or Requests for Quotes (RFQs) to subcontractors.
Evaluate subcontractor proposals, including pricing, capabilities, and qualifications.
Negotiate subcontract terms and conditions to ensure alignment with project goals and contractual requirements.
Collaborate with legal and compliance teams to review and approve subcontract agreements
Maintain a database of subcontract agreements and associated documentation.
Monitor subcontractor performance, ensuring adherence to project schedules and quality standards.
Manage changes in subcontract scope, schedule, and costs, and update relevant documentation.
Select Vendors for the assigned PR(s) by the Departmental Head based on the requested items and the vendor's expertise.
Ensure compliance with regulatory, legal, and contractual requirements in subcontractor relationships.
Track and report on subcontractor expenditures against budgeted costs.
Identify opportunities for cost savings and efficiency improvements.
Assist in the preparation of cost estimates for subcontracting requirements
Maintain accurate and organized subcontract records, including correspondence, agreements, and modifications.
Prepare regular reports on subcontract performance, expenditures, and compliance.
Prepare the RFQ in the standard format with all relevant details, including the Bid Closure Time & Date, Special Conditions (if any), etc.
Send out the RFQ to the selected vendors (from Desicon bids ID) marking internal colleagues (as necessary) in Blind Copy.
Verify the PO for all terms & conditions and submit for further approvals.
Identify and assess potential risks associated with subcontractor relationships.
Develop mitigation plans to address identified risks.
Monitor and report on risk status and mitigation efforts.
Always look for ways and methods to improve the efficiency of the department, implement them with consultation and approvals of colleagues and HODs
Provide support to Estimations Department during the bidding phase
Any other relevant task, as shall be assigned by the Procurement & Subcontracts Manager
Negotiate the Prices with the Selected Vendor (TBE and/or Commercial Basis).
Wherever needed, request for TBE (Technical Bid Evaluation) by the Requested or by any competent authority as nominated by him/her.
Receive the submitted offers from Dept. Head or Coordinator and analyze them by filing the Data in Vendor Commercial Evaluation Form.

Procurement Technical Coordinator At Desicon Engineering Limited

Key skills

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