We are seeking a young, smart, highly intelligent, and well-organised Procurement Officer who will also serve as the Front Desk Officer.
The successful candidate will be responsible for supporting the organisation's procurement activities, including sourcing, purchasing, vendor coordination, and maintaining accurate procurement records.
In addition, the candidate will manage the front desk and serve as the first point of contact for visitors, clients, and other stakeholders.
The ideal candidate should be professional, courteous, confident, discreet, and able to manage multiple responsibilities efficiently.
Key Responsibilities
Procurement:
Source and procure goods, services, and office supplies in line with company requirements and approved budgets.
Identify and liaise with suppliers and vendors to obtain quotations, negotiate prices, and ensure timely delivery.
Prepare and process purchase requisitions, purchase orders, quotations, and other procurement documentation.
Maintain accurate records of suppliers, purchases, quotations, invoices, and other procurement activities.
Monitor orders and follow up with vendors to ensure timely delivery and quality of goods/services.
Support cost-effective purchasing decisions while maintaining required quality standards.
Build and maintain good working relationships with vendors and service providers.
Ensure procurement activities are properly documented and carried out in accordance with company procedures.
Front Desk & Administrative Support:
Welcome and attend to visitors, clients, and other guests in a professional and courteous manner.
Manage incoming calls, enquiries, correspondence, and direct them appropriately.
Maintain a neat, organised, and welcoming reception area.
Receive and coordinate deliveries and other incoming items.
Assist with scheduling appointments and coordinating meetings when required.
Provide general administrative and operational support to the organisation.
Handle sensitive company, staff, client, and visitor information with discretion and confidentiality.
Requirements
A young, smart, and highly intelligent female,
A University Degree in any discipline.
Proficiency in Microsoft Office, particularly MS Word, MS Excel, and MS PowerPoint.
Excellent verbal communication skills with a clear, polite, and professional manner.
Strong written communication skills, particularly for emails, memos, and other business correspondence.
Ability to multitask, prioritise responsibilities, and work effectively in a fast-paced environment.
Strong organisational and administrative skills.
Ability to handle sensitive and confidential information responsibly.
Professional appearance and excellent interpersonal skills.
A background or experience in procurement and/or front desk/reception services is an added advantage.