With the supervision of the procurement supervisor, this position is expected to support the delivery of processes and procedures set in the procurement team to achieve results in a timely manner, as non-delivery has a direct impact on the terminal's ability to function.
Key Responsibilities
Under the supervision of the procurement supervisor, monitors the level of inventory, supplies of equipment and equipment parts for the company.
Files purchase requisitions.
Keeps record of tender of bids and ensure appropriate fillings.
Follows procedures for procurement policy made by the CFO.
Complies lists used in selecting vendors based on capabilities, performance, and consistent quality assurance.
Maintains rapport and good working relationships with vendors; keeps accurate vendor records.
Follows the process set for purchase orders as necessary and ensures delivery of purchased items uninterrupted.
Performs other purchasing or inventory control duties as necessary or as requested.
Ensures that he/she follows the proper inventory control system put in place and carefully monitors stock positions, reports levels and obsolescence of stock.
Carry out regular stock reviews with the store team and checkups to confirm actual quantities, spot shortages early, and ensure materials are available when needed.
Monitor and manage autoPRs generated from inventory levels, making sure they are accurate, timely, and align with technical and operational requirements.
Critical Qualifications
Requires a College Degree in Business Management, or a related discipline. Some formal instruction in engineering or an engineering-related experience is helpful.
Requires at least one year of purchasing experience in the private industry, preferably in shipping or transportation industry.
Have knowledge of procurement practices and principles.
Understanding ofERPand some complexity between Inventory, Procurement and Finance systems.
Demonstrated negotiation skills.
Exercise sound business judgment to set direction and establish priorities.
Requires verbal and written communications skills in English at the advanced level.
Requires analytical skills, including the ability to extract, compile and analyze data.
Must be able to understand basic finance and accounting principles to control budgets & costs.
Knowledge of contract laws and conditions.
Very high ethical standards.
Learning & Career Opportunities:
In this position, the incumbent will have an opportunity to acquire skills and knowledge in the following areas:
Exposure to inventory management, technical procurement, and terminal operations in the maritime sector.
Exposure to related terminal operations training and knowledge-sharing sessions.