Procurement Officer At Harmony Garden And Estate Development Limited

KEY RESPONSIBILITIES

Procurement Processing

• Process approved purchase requisitions.
• Verify procurement requirements and specifications.
• Prepare Requests for Quotations (RFQs).
• Obtain quotations from approved suppliers.
• Conduct preliminary quotation evaluations.
• Prepare comparative analyses to support procurement decisions.

Supplier Coordination

• Liaise professionally with approved suppliers.
• Monitor order confirmations and supplier commitments.
• Follow up on agreed delivery schedules.
• Resolve routine supplier issues and escalate significant concerns.
• Maintain effective supplier relationships.

Purchase Order Administration

• Prepare Purchase Orders for appropriate approval.
• Monitor Purchase Order status from approval to delivery.
• Ensure suppliers comply with agreed terms and timelines.
• Coordinate authorised amendments where required.

Delivery Coordination

• Coordinate supplier deliveries with Site Stores and Logistics.
• Verify delivery documentation.
• Follow up on delayed, incomplete or outstanding deliveries.
• Monitor and report supplier delivery performance.

Procurement Documentation & Records

• Maintain accurate and complete records of:
• Purchase requisitions
• Supplier quotations
• Comparative analyses
• Purchase Orders
• Delivery notes
• Supplier correspondence
• Procurement activity reports

Compliance & Controls

• Ensure procurement activities follow approved Company procedures.
• Promote transparency, accountability and value for money.
• Maintain confidentiality of procurement information.
• Support internal and external procurement audits.

AUTHORITY & ACCOUNTABILITY

• The Procurement Officer will be authorised to:
• Request quotations from approved suppliers.
• Coordinate procurement activities within approved procedures.
• Follow up on supplier deliveries and commitments.
• Make supplier recommendations based on approved evaluations.
• Escalate procurement delays, risks and supplier performance concerns to the Head of Procurement.
• The role does not have authority to independently approve procurement awards, execute contracts, appoint suppliers or make budget changes outside delegated authority.

WHAT WE ARE LOOKING FOR

We are looking for a procurement professional who demonstrates:

• Strong procurement and purchasing knowledge.
• Excellent negotiation and supplier coordination skills.
• Strong attention to detail and documentation discipline.
• Ability to analyse quotations and identify value-for-money opportunities.
• Good understanding of procurement controls and approval processes.
• Strong follow-up and time-management skills.
• High integrity, confidentiality and accountability.
• Ability to work effectively with construction, stores, logistics, finance and technical teams.
• Proficiency in Microsoft Office and procurement/documentation systems.
• A degree or HND in Procurement & Supply Chain Management, Business Administration, Logistics, Accounting, Economics or a related field is preferred. Relevant professional certification will be an advantage.

KEY PERFORMANCE AREAS

• Your performance will be measured by:
• Timely processing of approved requisitions.
• Supplier quotation and response turnaround.
• Timely preparation and processing of Purchase Orders.
• Delivery coordination and supplier performance.
• Accuracy and completeness of procurement records.
• Compliance with approved procurement procedures.
• Effective supplier support and coordination.
• Quality and timeliness of procurement reporting.
• Contribution to uninterrupted project and business operations.