Maintain the procurement register; update delivery dates, vessel ETAs, and on-site arrival confirmations on a daily basis
Process all purchase orders, supplier confirmations, and delivery instructions under the direction of the Procurement Manager
Maintain supplier and vendor contact files; manage routine vendor correspondence
Track import shipments: monitor vessel tracking, liaise with the clearing agent on documentation requirements, and alert the Procurement Manager to any clearance issues
Manage delivery documentation: match delivery notes to purchase orders, flag discrepancies, and maintain delivery records for the quantity surveying team
Coordinate with the Site Logistics Coordinator on expected delivery dates and on-site reception arrangements
Support the Procurement Manager in preparing tender packages for goods and materials
Maintain the petty cash and small purchases records for site procurement
Required Qualifications and Experience
Bachelor\'s degree in Business Administration, Supply Chain Management, or a related field
Minimum 4 years of procurement or logistics coordination experience; construction industry experience is preferred
Proficiency in MS Excel and procurement management software
Key Competencies and Personal Attributes
Highly organised and detail-oriented
Proactive in chasing outstanding deliveries and flagging issues to the Procurement Manager
Good written communication for vendor correspondence