JOB PURPOSE

To support Haki Yetu's procurement, stores and asset management functions in line with the organisation's procurement policy and donor requirements, while gaining practical experience in procurement within a civil society organisation.

KEY DUTIES AND RESPONSIBILITIES

Assist in preparing purchase requisitions, requests for quotation and other procurement documents.
Source quotations from prequalified suppliers and prepare comparative price analyses for review.
Provide secretarial support to procurement/evaluation committees, including preparing minutes.
Prepare draft Local Purchase Orders and Local Service Orders for approval.
Receive and inspect deliveries with user departments and prepare goods received notes.
Maintain complete procurement files with a clear documentation trail for audit and donor verification.
Update the supplier register and support the annual supplier prequalification exercise.
Support stores and inventory records, including stock-taking and re-order of office consumables.
Support tagging of assets and updating of the fixed asset register.
Track supplier delivery timelines and performance, and flag delays or quality issues.
Support procurement of venues, transport and other logistics for programme activities.
Declare any conflict of interest and uphold confidentiality in all procurement processes.

QUALIFICATIONS AND EXPERIENCE

Education: Diploma or Bachelor's degree in Procurement & Supply Chain Management, Purchasing,
Logistics, Commerce or a related field, completed within the last two years.
Professional: Progress towards a professional procurement qualification (e.g. CPSP-K or CIPS) is an addedadvantage.
Affiliation: Student membership of the Kenya Institute of Supplies Management (KISM) is an added advantage.
Experience: No work experience required. Industrial attachment in procurement, stores or administration is an added advantage.
Computer skills: Proficiency in Microsoft Office, especially Excel and Word

Procurement Intern

Key skills