Procurement & Contracts Manager - Mining & Epcm

Procurement & Contracts Manager - Mining & EPCM

• One of our clients, a leading organisation within the mining and Engineering, Procurement and Construction Management (EPCM) industry, is seeking an experienced Procurement & Contracts Manager to join its team based in Irene, Centurion, Gauteng.
• The successful candidate will be responsible for managing procurement strategies, sourcing activities, supplier relationships, contract negotiations and commercial agreements to support mining operations and large-scale engineering projects.
• The role requires strong commercial acumen, strategic sourcing expertise and the ability to manage the full procurement and contract lifecycle while ensuring cost-effectiveness, regulatory compliance, quality and timely project delivery.
• The successful candidate will work closely with project management, engineering, construction, finance and operational teams to ensure procurement and contractual requirements are aligned with project objectives, budgets and schedules.

Minimum Requirements

• Grade 12 (Matric).
• Bachelor's Degree or National Diploma in Supply Chain Management, Procurement, Purchasing, Commercial Management, Contract Management, Business Management, Engineering or a related field.
• Minimum of 8 - 10 years' experience in procurement, supply chain or contracts management within the mining, EPCM, engineering, construction or heavy industrial environment.
• Minimum of 3 - 5 years' experience in a Procurement Manager, Contracts Manager or similar senior management role.
• Proven experience managing procurement and contract functions for mining operations, engineering projects or large-scale capital projects.
• Strong knowledge of procurement strategies, strategic sourcing, tender management, contract negotiations and supplier performance management.
• Demonstrated experience managing the full procurement and contract lifecycle, from tender preparation and evaluation through negotiation, award, execution and close-out.
• Experience managing high-value procurement packages, service agreements, equipment purchases and construction or engineering contracts.
• Strong understanding of commercial terms, contract conditions, risk allocation, claims management, variations and dispute resolution.
• Experience with procurement systems and ERP platforms such as SAP, Oracle, Pronto, Syspro or similar systems.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, and experience preparing procurement and commercial reports.
• Knowledge of relevant procurement legislation, governance frameworks, company policies and contractual compliance requirements.
• Strong negotiation, financial analysis, analytical and problem-solving skills.
• Excellent leadership, stakeholder management, communication and organisational abilities.
• Ability to manage multiple procurement packages, contractual deadlines and competing project priorities.
• Willingness to work on-site or travel to project locations as required.

Roles and Responsibilities

Procurement Strategy & Management

• Develop and implement procurement strategies aligned with business objectives, project requirements, budgets and delivery schedules.
• Oversee end-to-end procurement activities for mining operations, EPCM projects, engineering packages and construction activities.
• Identify suitable suppliers, contractors and service providers to ensure competitive pricing, quality and reliable delivery.
• Establish procurement plans, sourcing strategies and purchasing schedules in line with project execution requirements.
• Ensure procurement activities are conducted in accordance with approved budgets, delegated authorities and company policies.
• Identify opportunities for cost optimisation, improved purchasing efficiency and value engineering.
• Monitor market conditions, supplier capabilities and industry trends to support effective procurement decisions.
• Ensure procurement activities are aligned with project schedules to prevent delays and disruptions.

Tendering & Strategic Sourcing

• Manage the preparation and issuing of requests for quotations (RFQs), requests for proposals (RFPs) and invitations to tender.
• Coordinate tender processes, including supplier identification, prequalification, bid clarification and commercial evaluation.
• Evaluate supplier proposals against technical specifications, commercial requirements, quality standards and delivery timelines.
• Work closely with engineering, project management and technical teams to ensure procurement packages meet project specifications.
• Lead commercial negotiations with suppliers and contractors to secure favourable pricing, terms and conditions.
• Prepare tender evaluation reports and recommendations for management approval.
• Ensure transparent, competitive and auditable procurement processes.
• Maintain an approved supplier database and develop strategic supplier relationships.

Contract Management & Administration

• Manage the full contract lifecycle, including contract drafting coordination, negotiation, award, execution, administration and close-out.
• Review commercial terms and contractual conditions to ensure they align with project requirements and minimise business exposure.
• Administer contracts relating to engineering services, construction, equipment supply, materials, maintenance and specialist contractors.
• Monitor contractor and supplier performance against contractual obligations, deliverables, milestones and service-level agreements.
• Manage contract variations, extensions, amendments, claims and change orders in accordance with contractual provisions.
• Identify contractual risks and work with legal, commercial and project teams to develop appropriate mitigation measures.
• Ensure contractual documentation, approvals, correspondence and records are maintained accurately.
• Monitor contractual deadlines, notice periods, warranties, deliverables and other critical obligations.
• Support the resolution of contractual disputes and commercial issues in collaboration with relevant stakeholders.
• Coordinate contract close-out, including final account settlements, outstanding claims and completion documentation.

Commercial & Cost Management

• Monitor procurement expenditure against approved budgets and project cost forecasts.
• Identify cost-saving opportunities through strategic sourcing, competitive tendering, supplier negotiations and contract optimisation.
• Analyse supplier pricing, cost breakdowns, commercial proposals and payment terms.
• Support project cost control through accurate procurement commitments, expenditure tracking and commercial reporting.
• Monitor purchase orders, contract values, variations and forecast final costs.
• Assess the financial and commercial implications of contractual changes and supplier claims.
• Ensure procurement decisions support project profitability, budget adherence and overall commercial performance.
• Prepare management reports on procurement expenditure, savings, commitments, contractual exposure and supplier performance.

Supplier & Contractor Management

• Establish and maintain effective working relationships with suppliers, contractors, manufacturers and service providers.
• Conduct supplier evaluations, performance reviews and risk assessments.
• Monitor supplier delivery performance, quality, pricing, responsiveness and compliance with contractual requirements.
• Address supplier disputes, non-performance, delivery delays and quality concerns.
• Develop strategies to mitigate supply chain risks and reduce dependency on critical suppliers where appropriate.
• Ensure suppliers and contractors meet applicable safety, quality, environmental and operational requirements.
• Negotiate framework agreements, preferred supplier arrangements and long-term commercial partnerships where beneficial.

EPCM & Project Coordination

• Work closely with engineering, project controls, construction, project management and site teams to establish procurement priorities.
• Ensure procurement packages are aligned with engineering specifications, project schedules, construction sequencing and commissioning requirements.
• Coordinate the procurement of equipment, materials, engineering services and specialist contractors required for project execution.
• Monitor long-lead items and critical procurement packages to identify and address potential schedule risks.
• Participate in project planning meetings and provide updates on procurement progress, contractual commitments and supplier performance.
• Coordinate technical and commercial clarifications between suppliers, engineering teams and project stakeholders.
• Support project change management by assessing the procurement and contractual implications of design changes, scope variations and schedule adjustments.
• Ensure procurement and contract activities support safe, efficient and timely project delivery.

Compliance, Risk & Governance

• Ensure all procurement and contracting activities comply with company policies, approval frameworks and applicable legal requirements.
• Maintain appropriate segregation of duties, approval controls and audit trails throughout procurement processes.
• Identify and manage commercial, contractual, supplier and supply chain risks.
• Ensure appropriate due diligence and supplier prequalification processes are completed.
• Support internal and external audits by maintaining accurate procurement records, tender documentation and contract files.
• Promote ethical procurement practices, transparency, accountability and the prevention of conflicts of interest.
• Ensure relevant health, safety, environmental and quality requirements are incorporated into procurement specifications and contracts.
• Monitor compliance with contractual obligations and implement corrective actions where required.

Leadership & Reporting

• Lead, mentor and develop procurement and contracts personnel to ensure effective team performance.
• Allocate responsibilities, establish performance objectives and monitor departmental productivity.
• Develop and monitor key performance indicators relating to cost savings, procurement cycle times, supplier performance and contract compliance.
• Prepare regular procurement and contract management reports for senior management and project stakeholders.
• Maintain accurate procurement schedules, contract registers, supplier records and commercial documentation.
• Identify opportunities to improve procurement processes, contract administration and departmental efficiency.
• Foster collaboration between procurement, engineering, finance, project management and operational teams.
• Promote a proactive, commercially focused and solutions-oriented approach to procurement and contract management.