This role is responsible for operational buying and support to the Supply Chain Department in general administrative duties, including placing of orders, data analysis and information gathering. Expediting, ad hoc Procurement Officer duties and Master Data Administration duties also forms part of this role. Provide comprehensive executive and business coordination support through effective calendar management, meeting coordination, minute-taking, and action tracking. Ensure seamless scheduling of business activities, accurate documentation and distribution of meeting outcomes, and proactive follow-up on agreed actions to support operational efficiency and stakeholder engagement.
MAIN OUTPUTS
Upload all relevant master data on SAP and other approved systems
Manage master data quality by following the approved master data management processes and guidelines
Ensure master data management processes and guidelines remain up to date and relevant
Gather all required documents required for Procurement and the master data files. E.g., vendor registration documents
Register all vendors onto SAP and other approved systems
General administrative tasks as required by the Head Transactional Procurement or Executives
Gather data and documents to assist the Master Data Administrator. e.g., B-BBEE certificates
Ensure that documents with expiry dates and those that need to be updated on a regular basis are managed and remain updated
Purchase materials, equipment and related services, and general office supplies.
Prepare and manage required reports for Procurement and the business
Ensure overall management of Request for Quote process (e.g., Obtain quotes, Evaluate & Award)
Manage Purchase Requests - Train on purchasing procedures and assist end users in initiating requisitions. Resolve all purchasing issues between requester and vendors.
Identification of commodities and services that should be migrated to contracts
Managing queries with Accounts Payable - Investigate and resolve supplier payment queries and problems
Ensure overall management of Request for Quote process (e.g., Obtain quotes, Evaluate & Award)
Calendar Management, Minutes & Distribution of meeting outcome