Procurement & Accounts Officer Ãâ¢ã‚â€ã‚â“ Civil Engineering Department At Nariana Enterprises Ltd.

• Nariana Enterprises Ltd. is a well-established Kenyan company involved in civil engineering works, infrastructure projects, and the supply of specialized equipment for engineering, laboratory, research, and educational institutions.
• The company operates across two main divisions: Civil Engineering Works and Equipment Supply, serving both public and private sector clients across Kenya.

Role Summary

• Nariana Enterprises Ltd. is seeking a capable and experienced Procurement & Accounts Officer to support purchasing activities for the Civil Engineering Department.
• The role will report to the Procurement Manager and will involve handling day-to-day purchasing, supplier coordination, procurement documentation, invoice checking, cost tracking, and finance-related support for civil engineering projects.
• This role is suitable for someone with practical procurement experience and a strong accounting background. The ideal candidate should be comfortable working with site teams, suppliers, LPOs, quotations, invoices, delivery notes, supplier statements, reconciliations, and project cost records.

Key Responsibilities

Civil Engineering Procurement & Purchasing

• Support the Procurement Manager in day-to-day purchasing activities for the Civil Engineering Department.
• Source construction materials, consumables, spare parts, tools, equipment, services, and other project-related items required for civil engineering works.
• Obtain quotations from suppliers, compare prices, prepare quotation summaries, and support supplier selection.
• Prepare and process purchase orders, local purchase orders, and related procurement documentation.
• Follow up with suppliers on pricing, availability, quality, delivery timelines, and required documents.
• Coordinate with project managers, site teams, engineers, stores, and suppliers to ensure purchases match approved project requirements, specifications, quantities, and delivery timelines.
• Monitor material requests from sites and ensure timely purchasing support.
• Maintain procurement trackers for pending orders, delivered items, supplier balances, and outstanding documentation.
• Help control unnecessary or duplicate purchases by checking stock availability, approved budgets, and project requirements before procurement.
• Escalate delays, price changes, quality concerns, or supplier issues to the Procurement Manager.

Accounts & Finance Support

• Check supplier invoices against approved quotations, LPOs, delivery notes, and goods/services received.
• Assist with supplier account reconciliations and outstanding payment tracking.
• Support preparation of supplier payment schedules by ensuring all supporting documents are complete and properly filed.
• Track civil engineering project-related costs, supplier balances, advances, petty cash, and approved expenses.
• Maintain accurate records of procurement-related financial transactions for the Civil Engineering Department.
• Support preparation of reports on pending payments, supplier accounts, project costs, and purchase commitments.
• Work closely with the Finance Department to resolve invoice discrepancies, missing documents, supplier statement issues, and payment queries.
• Ensure all finance and procurement documents are properly filed and easily traceable.

Coordination & Reporting

• Work closely with the Procurement Manager, Finance Department, civil engineering project teams, site supervisors, stores, and suppliers.
• Provide regular updates on pending purchases, supplier payments, delivery status, and procurement-related financial matters.
• Help improve internal systems for tracking site purchases, supplier accounts, and project costs.
• Identify discrepancies, delays, documentation gaps, or cost concerns and report them promptly.
• Maintain confidentiality and professionalism in handling company financial, supplier, and project information.
• Support compliance with internal procurement procedures, financial controls, approval processes, and company policies.

Qualifications & Experience

The ideal candidate should have:

• Diploma or Degree in Accounting, Finance, Procurement, Supply Chain Management, Business Administration, or a related field.
• CPA qualification or ongoing CPA studies will be an added advantage.
• Minimum of 3 - 5 years of relevant experience in procurement, purchasing, accounting support, finance support, or supplier coordination.
• Practical experience in civil engineering, construction, road works, building works, or project-based procurement will be a strong advantage.
• Good understanding of basic accounting principles and procurement procedures.
• Experience working with supplier invoices, LPOs, quotations, delivery notes, payment vouchers, reconciliations, and cost tracking.
• Good knowledge of Microsoft Excel and general accounting/procurement systems.

Key Skills & Competencies

• Strong attention to detail and accuracy.
• Good understanding of both procurement and accounting processes.
• Ability to follow up firmly and professionally with suppliers and internal teams.
• Good Excel, reporting, and record-keeping skills.
• Good understanding of construction materials, site purchasing, or civil engineering procurement will be an added advantage.
• Strong organizational and time management skills.
• Ability to work under pressure and meet deadlines.
• High level of integrity and confidentiality.
• Good communication and coordination skills.
• Ability to work independently while supporting a larger procurement, finance, and civil engineering team.
• Practical, proactive, and problem-solving mindset.

Candidate Profile

• We are looking for a mature, reliable, and organized individual who can support purchasing activities for the Civil Engineering Department while also understanding the accounting side of procurement.
• The right candidate should be comfortable dealing with suppliers, site teams, LPOs, invoices, delivery notes, payment follow-ups, reconciliations, and project cost tracking.
• This role is suitable for someone who has worked in a construction, engineering, procurement, finance, or project-based environment and understands the importance of cost control, proper documentation, and timely purchasing.