Job Summary
Job Summary
Support weighbridge operations, invoicing and dispatch documentation by ensuring accurate recording of vehicle weights, preparation of invoices and maintenance of operational records.
Ensure compliance with dispatch procedures, documentation standards and inventory control processes while supporting efficient coordination between departments.Key Responsibilities
Key Responsibilities
Operate the weighbridge and accurately record gross, tare and net vehicle weights.
Verify vehicle details, delivery notes, dispatch documentation and related records.
Prepare accurate customer invoices based on approved quantities, rates and pricing structures.
Ensure dispatched goods correspond with weighbridge records and approved customer orders.
Maintain accurate records of weighbridge tickets, invoices, delivery notes and dispatch documentation.
Prepare daily weighbridge, invoicing and dispatch reports.
Coordinate activities with Production, Stores, Security and Finance departments.
Identify and report weight discrepancies, invoicing errors and unauthorized dispatches.
Ensure compliance with company procedures, controls and documentation requirements.
Support record-keeping and audit processes by maintaining organized operational files.Qualifications
Qualifications
Certificate or Diploma in Accounting, Business Administration, Logistics or a related field.
Basic computer proficiency and numerical skills.
Experience in invoicing or weighbridge operations will be an added advantage.
High level of integrity, attention to detail and strong (adsbygoogle=window.adsbygoogle||[]).push({});communication skills.Key Performance Indicators (KPIs)
Key Performance Indicators (KPIs)
Accuracy of recorded weights and generated invoices.
Timely preparation of invoices and operational reports.
Proper documentation, filing and record management.
Compliance with dispatch procedures and weighbridge operating standards.Key Competencies
Key Competencies
Weighbridge Operations and Weight Recording.
Invoicing and Billing Administration.
Documentation and Record Management.
Dispatch and Logistics Coordination.
Numerical Accuracy and Data Entry.
Inventory and Delivery Verification.
Computer Literacy and Office Applications.
Attention to Detail.
Communication and Interpersonal Skills.
Problem-Solving and Discrepancy Resolution.
Integrity and Accountability.