An established furniture manufacturing company requires a confident and highly organised Personal Assistant to provide direct administrative and operational support to the Managing Director. The successful candidate must be comfortable working in a demanding environment, handling confidential information, managing multiple priorities and communicating proactively with management, employees and external stakeholders.
Minimum Requirements:
Matric or an equivalent qualification
A relevant Secretarial, Administrative or Business Management qualification would be advantageous
Previous experience as a Personal Assistant, Executive Assistant or senior administrator
Experience supporting a Managing Director, CEO or senior executive would be advantageous
Strong personality with a confident and professional manner
Excellent written and verbal communication skills
Highly organised, proactive and able to work independently
Able to manage confidential and sensitive information with discretion
Strong diary, meeting and task-management abilities
Proficient in Microsoft Word, Excel, Outlook and PowerPoint
Able to prepare professional correspondence, documents and reports
Comfortable taking instruction while also using initiative
Able to manage pressure, changing priorities and tight deadlines
Duties and Responsibilities:
Provide comprehensive administrative and organisational support to the Managing Director
Manage the Managing Director's diary, appointments, meetings and reminders
Coordinate meeting arrangements and prepare the necessary documents and information
Record meeting notes, action items and follow up with the relevant employees
Draft correspondence, reports, presentations and other business documents
Screen and manage calls, emails and requests directed to the Managing Director
Maintain confidential records, files and business information
Monitor deadlines, outstanding tasks and management instructions
Liaise professionally with employees, suppliers, customers and other stakeholders
Gather information from departments and consolidate it into management reports
Communicate urgent matters, risks and delays proactively
Assist with special projects and operational requirements as instructed
Maintain an accurate filing and document-management system
Ensure important matters are followed through to completion