- Conduct regular compliance tests to assess adherence to tax, regulatory, policy and process requirements across
- Group Payrolls and recommend corrective actions where necessary.
- Perform monthly Payroll-to-GL reconciliations for Kenya Businesses and oversee compliance with monthly Payroll-to-GL reconciliation requirements across International Businesses.
- Proactively manage Group Payrolls risk by ensuring that all statutory deductions are reconciled and remitted to the relevant authority within the stipulated time.
- Ensure the Bank's Retirement Schemes are funded in accordance with the respective Pension Scheme Rules.
- Reconcile Group payroll suspense and control accounts to ensure compliance with the Group Suspense Accounts Policy and timely resolution of outstanding items.
- Coordinate with internal IT and payroll system vendors to implement approved Payroll System and Banking interface changes, ensuring appropriate testing, efficiency and controls.
- Support internal and external audits by providing required payroll data and prepare regular compliance and payroll reports for management decision-making.
- Manage relationships with statutory authorities, payroll system vendors and other relevant stakeholders on payroll compliance and system matters.
- Maintain updated departmental process maps and risk registers and submit monthly Ethics and Compliance self-assessment reports to Group Risk.
- Ensure all payroll costs are correctly posted to the respective GLs before month end.
- Conduct periodic reviews of payroll system user access to ensure privileges are aligned with the approved role matrix.
For the above position, the ideal candidate should meet the following requirements:
- Holder of a Bachelor's degree from a recognized university.
- Professional qualifications in accounting, payroll or tax will be an added advantage.
At least four years' relevant work experience in a similar sized organization, including specific experience in the following areas:
- 4 years in Payroll administration and processing
- 3 years Payroll compliance, taxation & statutory requirements experience
- 3 years of advanced excel, data manipulation tools and analysis
- 3 years use of Payroll and Finance Systems.
- 3 years in Payroll or GL Reconciliation.
- 3 years in Stakeholder and Relationship management
- 3 years in Risk and Compliance
- Experience in Labour laws & Employment regulations
The personal attributes and competences will entail include the below qualities:
- Strong analytical skills and attention to detail
- Maintaining the highest level of confidentiality and employee data privacy control.
- Problem solving skills.
- High ethical standards
- Good verbal and written communication skills