Payroll & Hr Manager

Job Summary

The Payroll & HR Manager is responsible for overseeing the company's payroll operations and managing all human resource functions to ensure effective workforce management, employee satisfaction, regulatory compliance, and operational efficiency.

The role combines payroll administration, compensation and benefits management, recruitment, employee relations, performance management, HR policy implementation, and staff development.

The successful candidate will ensure that employees are paid accurately and on time while maintaining proper employee records, promoting a positive workplace culture, and ensuring compliance with applicable labour laws and statutory requirements.

Key Responsibilities

Payroll Management

• Manage and administer the organisation's monthly payroll process, ensuring accurate and timely salary payments.
• Prepare and process monthly payroll, including salaries, allowances, bonuses, overtime, deductions, and other employee entitlements.
• Ensure accurate computation and remittance of PAYE, pension contributions, and other applicable statutory deductions.
• Maintain accurate payroll records and employee compensation information.
• Reconcile payroll reports with finance and accounting records.
• Manage employee salary adjustments, promotions, increments, and final settlement payments.
• Handle payroll-related enquiries and resolve salary discrepancies promptly.
• Ensure confidentiality and security of payroll information.
• Prepare monthly payroll reports and provide payroll cost analysis to management.
• Ensure compliance with relevant tax, pension, and employment regulations.

Human Resource Management

• Develop, implement, and maintain HR policies, procedures, and employee handbooks.
• Manage the full recruitment and selection process, including job advertisements, interviews, selection, and onboarding.
• Maintain updated employee records, personnel files, and HR databases.
• Coordinate staff orientation, induction, and onboarding programmes.
• Manage employee attendance, leave administration, and absence records.
• Oversee employee confirmation, promotion, transfers, disciplinary procedures, and exit processes.
• Ensure compliance with employment contracts, company policies, and applicable labour laws.
• Manage employee relations and address workplace grievances and conflicts.
• Promote employee engagement, motivation, and a positive organisational culture.
• Ensure proper administration of employee benefits, welfare, and insurance programmes.

Performance Management and Staff Development

• Coordinate the organisation's performance appraisal and evaluation processes.
• Work with departmental heads to establish employee performance objectives and KPIs.
• Identify employee training and development needs.
• Organise training programmes to improve employee skills, productivity, and professional development.
• Monitor employee performance and recommend appropriate improvement measures.
• Support management in succession planning, talent development, and workforce planning.

HR Administration and Compliance

• Ensure proper documentation and maintenance of all HR and payroll records.
• Monitor changes in labour laws, tax regulations, pension requirements, and other statutory obligations.
• Ensure timely filing and remittance of relevant statutory payments and deductions.
• Prepare HR reports, payroll summaries, headcount reports, and employee turnover analysis.
• Coordinate HR audits and ensure compliance with internal policies and regulatory requirements.
• Liaise with government agencies, pension administrators, tax authorities, and other relevant institutions where necessary.
• Advise management on HR policies, employee matters, compensation, and workforce-related issues.

Management Support

• Provide management with regular reports on payroll expenses, manpower costs, employee performance, and HR activities.
• Advise management on workforce planning, salary structures, and compensation strategies.
• Support organisational restructuring and change management initiatives.
• Recommend improvements to HR processes, payroll systems, and administrative procedures.
• Ensure effective coordination between HR, Finance, and other departments.

Qualifications and Experience

• Bachelor's degree in Accounting and Human Resource Management, or a related discipline.
• Professional certification in Human Resource Management (CIPM, SHRM, HRCI, or equivalent) is an added advantage.
• Minimum of 5 years' relevant experience in HR management and payroll administration.
• Strong knowledge of payroll processing, compensation and benefits administration.
• Good understanding of Nigerian labour laws, PAYE, pension administration, and other statutory requirements.
• Experience and knowledge of using HRIS (HR software), HR management systems, and Microsoft Excel.
• Experience managing employee relations, recruitment, and performance management.

Required Skills and Competencies

• Excellent leadership and people management skills.
• Strong numerical, analytical, and problem-solving abilities.
• High level of integrity, confidentiality, and professionalism.
• Excellent communication and interpersonal skills.
• Strong organisational and administrative abilities.
• Good knowledge of payroll systems and HR software.
• Attention to detail and accuracy.
• Ability to work under pressure and meet strict payroll deadlines.
• Strong conflict resolution and negotiation skills.
• Ability to advise management and make sound HR decisions.

Key Performance Indicators (KPIs)

The performance of the Payroll and HR Manager will be assessed based on:

• Payroll Accuracy: Accuracy of monthly payroll processing and salary computations.
• Payroll Timeliness: Salaries and statutory deductions processed and paid within approved deadlines.
• Statutory Compliance: Timely and accurate remittance of PAYE, pension, NHF, and other applicable deductions.
• Employee Records Management: Completeness and accuracy of employee documentation.
• Recruitment Efficiency: Timely recruitment and placement of qualified candidates.
• Employee Retention: Improvement in employee retention and reduction in avoidable staff turnover.
• Performance Management: Timely completion of employee appraisals and performance reviews.
• Employee Relations: Effective resolution of employee complaints and workplace conflicts.
• Training and Development: Successful implementation of staff training and development plans.
• HR Reporting: Timely submission of accurate payroll and HR reports to management.

Salary

Salary is negotiable based on qualifications and experience of the candidate.