Operations & Hr Assistant

Are you a highly organized, proactive professional with experience supporting leadership teams, operations, and administrative processes? We are looking for an Executive Assistant / Operations & HR Coordinator to provide strategic support to company leadership, coordinate operational processes, and assist with Human Resources functions.

What You'll Do

• Manage executive calendars, meetings, priorities, and follow-up on key commitments.
• Coordinate schedules, meeting materials, and executive communications.
• Prepare meeting minutes, track action items, and ensure deadlines are met.
• Consolidate information from multiple departments to create executive reports.
• Manage contracts, vendor documentation, insurance records, and operational files.
• Coordinate timecard collection, attendance tracking, and payroll approvals.
• Support payroll processes by ensuring data accuracy before payroll deadlines.
• Coordinate interviews, onboarding, training sessions, and HR administrative tasks.
• Maintain employee records and confidential documentation.
• Provide general administrative support and facilitate coordination across departments.

What We're Looking For

• 3+ years of experience as an Executive Assistant, Operations Coordinator, HR Coordinator, or in similar administrative roles.
• Experience with Human Resources administration, payroll, timekeeping, or employee records management.
• Advanced English proficiency (written and spoken).
• Strong professional communication and business writing skills.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Experience consolidating reports and validating operational data.
• Excellent organizational skills and the ability to manage multiple priorities.
• Strong attention to detail and ability to work independently.
• Ability to handle confidential and sensitive information with discretion.

Nice to Have

• Experience in construction, landscaping, or field service companies.
• Experience using Payroll, HRIS, or timekeeping systems.
• Fully bilingual in English and Spanish.

Tools You'll Use

• Microsoft Outlook or Google Workspace.
• Microsoft Teams.
• Microsoft Excel and Word.
• Payroll and HRIS platforms.
• Timekeeping systems.
• Document management and task-tracking tools.

Education

• Business Administration.
• Human Resources.
• Organizational Management or Administration.
• Related fields.
• Equivalent professional experience in executive support, administration, operations, or HR will also be considered.