We are looking for a highly organized Operations VA to keep CTK's daily activities, customer records, training administration and management dashboard up to date.
This person will help ensure the Founder can focus on business development and decisions rather than routine administration.
Key Responsibilities
Monitor incoming inquiries and registrations.
Maintain CTK's sales pipeline and operational dashboard.
Update prospect, registration and payment status.
Send participant confirmations, reminders and follow-up messages.
Schedule consultations, meetings and training sessions.
Maintain organized Google Drive/shared folders and current document versions.
Prepare participant lists, attendance records, certificates and feedback forms.
Help coordinate trainers, sales activities and workshop logistics.
Prepare a short daily activity summary for management.
Maintain the 90-day launch checklist.
Flag genuine decisions requiring Founder approval.
Support basic social-media and administrative activities when required.
Ideal Candidate:
Extremely organized; good written English; comfortable with Google Docs/Sheets or Microsoft Office; professional WhatsApp/email communication; reliable follow-through; willing to learn AI tools; able to work independently without constant supervision.
Important:
This role is not simply "answering messages." The person will help operate CTK's internal business system