An established and growing organisation is seeking a highly organised, detail-oriented Office Manager and Administration Support professional to play a central role in ensuring the smooth operation of finance, HR, compliance, and administrative functions.
This position requires a proactive individual who is capable of managing multiple responsibilities simultaneously while maintaining confidentiality, professionalism, and high levels of accuracy.
Responsibilities:Financial Administration:
Manage and reconcile petty cash transactions and company credit card expenses
Oversee debtor collections and follow up on outstanding accounts
Capture, reconcile, and process creditor invoices and supplier payments
Process employee advances and maintain accurate financial records
Assist with month-end financial administration and reporting
Payroll and Employee Administration:
Prepare and manage monthly payroll-related schedules and payments
Coordinate submissions relating to provident funds, risk benefits, bargaining councils, unions, and statutory requirements
Assist with Employment Equity reporting and related compliance activities
Compliance and Regulatory Administration:
Maintain and update compliance documentation and statutory registrations
Manage renewals of licences, registrations, and compliance certificates
Ensure ongoing compliance with regulatory bodies and industry requirements
Assist with audits and preparation of supporting documentation
Insurance, Fleet and Asset Administration:
Manage insurance claims and liaise with brokers and insurers
Maintain accurate fleet and company asset records
Monitor vehicle licence renewals and related documentation
Procurement and Supplier Coordination:
Manage supplier relationships and coordinate orders and deliveries
Oversee uniform procurement and stock administration
Coordinate supplier payments and related documentation
Tender and Administrative Support:
Assist with the preparation and submission of tender documentation
Ensure all compliance documentation required for tenders is accurate and up to date
Provide comprehensive administrative support to management
Office Operations:
Oversee day-to-day office management and maintenance
Coordinate service providers, repairs, and office supplies
Manage directors' schedules and meeting reminders
Maintain organised filing systems, both electronic and manual
Draft professional correspondence and company documents
Injury on Duty (IOD) Administration:
Manage and administer IOD claims and supporting documentation
Submit claims to relevant authorities within required deadlines
Follow up on outstanding claims and maintain accurate records
Ensure all documentation is professionally prepared and properly filed
Requirements:
Proven experience in Office Management, Administration, Finance Administration, or a similar multifunctional role
Strong understanding of debtors, creditors, reconciliations, and payment processing
Experience with payroll administration and compliance reporting
Knowledge of South African labour and compliance regulations will be advantageous
Intermediate to advanced Microsoft Excel skills
Experience working with accounting and payroll systems
Exceptional organisational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong communication and stakeholder management abilities
The successful candidate will be highly organised, deadline-driven, trustworthy, and capable of taking ownership of a broad range of administrative, financial, and compliance responsibilities while supporting the overall efficiency of the business.
Desired Skills:
Quickbooks
Pastel
Financial Admin
Payroll
IOD Admin
Compliance Admin
Insurance Admin
Tenders Admin
Office operations
Supplier Admin
Desired Work Experience:
1 to 2 years Personal Assistant
Desired Qualification Level:
Diploma