Hospitality

Office Assistant

HCS Affiliates Group·Nairobi, kenya·Full Time·Onsite
HospitalityFull TimeOnsite
-

Our client, an on-demand Courier Service that delivers products ordered through their mobile app seeks to recruit a Junior Office Manager

  • You'll have the job of your life while working together towards our shared vision to give everyone easy access to anything in their city. We welcome top performers that will bring new ideas, diverse perspectives, and provide you the opportunities and freedom to grow and make a real impact on millions of lives all while having fun!
  • We believe that diversity adds incredible value to our teams, our products, and our culture. We know that the best ideas and solutions come by bringing together people from all over the world and by fostering a culture of inclusion where everyone feels heard and has the chance to make a real impact. It's because of this that we are committed to providing equal opportunities to talent from all backgrounds.
  • In your application, please feel free to note which pronouns you use (for example: she/her/hers, he/him/his, they/them/theirs, etc.).

Your Work-life Opportunity

  • We are looking for a talented and passionate Ofce manager to be our Culture Ambassador, organize and coordinate administration duties and ofce procedures in our Kenya Ofces in Nairobi and Mombasa. Your role is to create and maintain a pleasant work environment, providing high levels of organizational effectiveness, communication and safety. And ensure the smooth running of the ofce and help to improve company procedures and day-to-day operation

BE A PART OF A TEAM WHERE YOU WILL:

  • Organize ofce operations and procedures
  • Coordinate with IT department on all ofce equipment
  • Liaise with facility management vendors, including cleaning, landlord, catering and security services
  • Give support to the facilities coordinator for maintenance vendor escalation.
  • Ensure correct vendor accountability
  • Give support to in-house events or celebrations and conferences
  • Detect and x ofce related issues
  • Ensure having a great working environment, following sustainable practices
  • Ensure ofce efciency is maintained by carrying out planning and execution of equipment procurement, layouts and ofce standards.
  • Keeping the ofce organized and clean with the cleaning staff support.
  • Oversee and support all administrative duties in the ofce and ensure that ofce is operating smoothly
  • Onboarding newbies and ensuring their support during their rst days;
  • Manage ofce supplies inventory and place orders as necessary
  • Identify opportunities for process and ofce management improvements.
  • Manage reception and guests to the ofce
  • Develop and maintainpositive relationships with employees and the HR team in HQ
  • Be the rst point of contact for employees for onboarding and HR-related policies and processes

Requirements

  • 2/3 years' Experience as an Ofce Manager.
  • Attention to detail and problem solving skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • Excellent time management skills and ability to multi-task and prioritise work.
  • Written and verbal communication skills in Kiswahili and English.
  • A creative mind with an ability to suggest improvements.
  • Procient user of full Google Drive applications with the ability to quickly adapt to working with new systems.
  • Proactive and can-do work attitude.

What You'll Find Working With Us

  • Gas: We work with energy, innovation and passion for what we do. We are committed.
  • Care: We act in the best interest of a sustainable future.
  • Good vibes: We always see the positive side in every situation and act with fairness and honesty with everyone regardless of gender, sexual orientation, religion, and abilities.
  • Stay Humble: We embrace mistakes and feedback to learn from them.
  • Glownership: We roll up our sleeves and get work done no matter our position and level.

If you believe you match these values, we look forward to meeting you!

Key skills

BA/BSc/HND
Apply Now
Send your CV along with a cover letter tojobs1@hcsaffiliatesgroup.com

Please use the job title as the subject line of your email.

At a glance

Company

HCS Affiliates Group

Location

Nairobi, kenya

Employment

Full Time

Work style

Onsite

Experience

Valid until

Not specified

Created

November 6, 2026

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LECTURER WITH MEDICAL BACKGROUND Cumulative service period of three (3) years’ relevant work experience in the grade of Senior Lecturer or in a comparable position; Bachelor’s Degree in any of the following fields: – Medicine & Surgery, Pharmacy or Dentistry from a recognised institution; Certificate in Management course lasting not less than four (4) weeks from a recognised institution; Developed at least three (3) teaching manuals; Certificate in teaching methodology course lasting not less than two (2) weeks from a recognised institution; Valid practicing licence from the relevant regulatory body where applicable; Been registered by the relevant professional body where applicable; Proficiency in computer applications; and Demonstrated merit and ability as reflected in work performance and results. 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Senior Lecturer – AN- Scale -KMTC 6 – 25 Posts Requirements for Appointment: Cumulative service period of six (6) years’ work experience three (3) years should have been in the grade of Lecturer I or in a comparable position; achelor’s Degree in any of the following fields: – Clinical Medicine, Nursing, Public Health, Physiology, Medical Biochemistry, Parasitology, Microbiology, Chemistry, Health Promotions, Medical Imaging Sciences, Medical Laboratory Sciences, Optometry, Health Records Information Technology, Physiotherapy, Medical Engineering, Occupational Therapy, Nutrition, or any other relevant field from a recognised institution; OR KMTC Higher National Diploma in Clinical Medicine and Surgery Nephrology, Paediatrics, Ophthalmology, Advanced Refraction and Low Vision, Palliative Care Nursing, Kenya Registered Nurse Anesthesia, Medical Engineering (Dialysis), Renal Pharmacy, Renal Nutrition, Pelvic Health and Physiotherapy, Clinical Medicine Orthopaedic and Trauma Technology (Paediatrics), Clinical Medicine and Surgery (Ophthalmology and Cataract Surgery), Clinical Pharmacy, Medical Social Work, Medical Laboratory Sciences (Nephrology), Oncology Nursing Developed at least three (3) teaching manuals; Certificate in teaching methodology course lasting not less than two (2) weeks from a recognised institution; Valid practicing licence from the relevant regulatory body where applicable; Been registered by the relevant professional body where applicable; Proficiency in computer applications; and Demonstrated merit and ability as reflected in work performance and results; Principal Librarian – AN- Scale -KMTC 5 Requirements for Appointment: Cumulative service period of nine (9) years relevant work experience three (3) of which should have been in the grade of Senior Librarian or comparable position; Bachelor’s Degree in Library Studies or Information Science or equivalent qualification from a recognised Institution; Certificate in Management course lasting not less than four (4) weeks from a recognised institution; Proficiency in computer applications; Been Registered by the relevant professional body; and Demonstrated merit and ability as reflected in work performance and results. 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Diploma in any of the following disciplines: Kenya Registered Nursing (KRN) or Kenya Registered Community Health Nursing (KRCHN) or any other equivalent qualifications from a recognised institution; Kenya registered midwifery, Kenya Registered Nursing / Mental Health and Psychiatric or any other qualifications from a recognised institution. Been registered by the Nursing Council of Kenya; Valid Practicing licence from the Nursing Council in good standing; Proficiency in computer applications; and Shown merit and ability as reflected in work performance and results. Registered Clinical Officer I – AN- Scale -KMTC 7 – 2 Posts For appointment to this grade, a candidate must have: Cumulative service period of six (6) years relevant work experience, three (3) of which must have been at the grade of a Registered Clinical Officer II, or in a comparable position; Diploma in any of the following disciplines; Clinical Medicine & Surgery, Clinical Medicine or its equivalent qualification from a recognised institution. OR Higher Diploma in any of the following; Anesthesia, Ear, Nose, Throat/Audiology, Child Health & Pediatrics, Lung & Skin, Orthopedics & Trauma, Reproductive Health, Epidemiology, Ophthalmology & Cataract Surgery or Dermatology & Venereology or Medical Education or its equivalent qualification from a recognised institution; Been registered by the Clinical Officers Council; Valid Practicing licence from the Clinical Officers Council; Proficiency in computer applications; Shown merit and ability as reflected in work performance. 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Key Responsibilities/ Duties / Tasks Supporting the implementation of policies, strategies, guidelines, plans, standards and procedures pertaining to Legal Services; Representing the Authority in all civil and criminal court proceedings and Alternative Dispute Resolution Mechanisms; Collecting and collating data on legal issues pertinent to the operations of IPOA in collaboration with the division of research; Supporting the preparation and drafting of contracts, leases, Memoranda of Understanding, formal agreements and other legal instruments; Participating in outreach programs to strengthen IPOA’s governance and improve the quality of service delivery by conducting legal aid clinics on constitutional matters; Liaising with the department of preventive services to assist in the conduct of audits of processes and actions of the National Police Service to ensure compliance with applicable legal and human rights standards; Evaluating evidence in completed investigations by the Authority submitted in non-complex matters for the determination of its sufficiency and recommending appropriate action to the Director of Public Prosecutions; Reviewing evidence in completed investigations by the IAU for determinations of its sufficiency for recommending appropriate disciplinary action; Preparing the Authority’s cases for prosecution; and Implementing risk mitigation measures Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following qualifications: Bachelor’s Degree in Law; Post graduate Diploma in law; Registered as an Advocate of the High Court of Kenya; Member of Law Society of Kenya; Valid Practicing License; and Proficiency in Computer Applications. Investigations Officer II Job Purpose To conduct investigations into complaints related to offences committed by any member of the Service as provided and guided under Section 6, 7, 24 and 25 of the IPOA Act. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Implementing strategies, policies, manuals, plans, standards and procedures pertaining to investigations; Conducting investigations of any complaints on police misconduct; Collecting and collating information and drafting reports to inform investigations; Updating the internal case tracking system of all investigations; Supporting the prosecution process in court in liaison with the division head; Supporting the implementation of quality assurance standards of investigations; Participating in rapid responses; Gathering evidence and analyzing information on investigations and Forensics; Updating, maintaining and ensuring safe custody of all investigative records; and Implementing risk mitigation measures. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following qualifications: Bachelor’s Degree in any of the following disciplines: Forensic Science, Criminal Justice, Criminology, Law, Social Science or any other relevant field from a recognized institution; and Proficiency in Computer Applications. Internal Audit and Risk Officer II Job Purpose This cadre will be responsible for providing independent assurance that an organization’s risk management, governance processes, audit systems and internal control systems and processes are operating effectively. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting in the implementation of policies, strategies, frameworks, guidelines, plans, standards and procedures that impact on internal audit while ensuring compliance to applicable laws, statutes and circulars; Supporting in the implementation of risk based annual internal audit plans and programmes; Collecting and collating data for preparing Audit reports with appropriate recommendations; Supporting in the implementation of internal audit systems in accordance with International Standards on Auditing; Conducting follow-up audits to ensure implementation of audit recommendations; Supporting in the implementation of capacity building programs to promote awareness of governance, risk management and internal controls; and Updating audit records for adequate documentation in the department. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Bachelor’s Degree in any of the following disciplines: – Commerce (Accounting/ Finance); Business Administration (Accounting/ Finance) or equivalent qualification from a recognized institution; Certified Public Accountants (CPA) Part II or Association of Certified Chartered Accountants (ACCA) Part II certificate or equivalent qualification from a recognized institution; and Proficiency in computer applications. Complaints Management Officer II Job Purpose Receiving, sorting and processing complaints on police misconduct. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Implementing strategies, policies, manuals, plans, standards and procedures pertaining to complaints management; Receiving, documenting and processing complaints; Updating records of all complaints received and processed; Participating in inquiries into complaints of police misconduct; Participating in complaints management review meetings Implementing the recommendations of the Internal Case Intake Committee; Collecting and collating data for internal and external reports on complaints management; Implementing risk mitigation measures; and Providing feedback to the complainants on the status of complaints. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following qualifications: Bachelor’s Degree in any of the following disciplines: Law, Criminology, Psychology, Social Sciences, Public Administration, Public Relations, Sociology or equivalent qualifications from a recognized institution; and Proficiency in Computer Application. Monitoring Officer II Job Purpose Responsible for monitoring of policing operations affecting members of the public Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting the implementation of policies, strategies, guidelines, plans, standards and procedures pertaining to monitoring while ensuring compliance with relevant laws, rules and regulations; Monitoring police operations affecting members of the public; Collecting and collating data for monitoring reports; Following up on the implementation of recommendations arising from police operations monitored; Conducting studies on trends and patterns of police misconduct; Monitoring the operations of the Internal Affairs Unit of the National Police Service; Implementing capacity building programs on the prevention of police misconduct; Implementing monitoring tools, concepts and controls to suit emerging trends in policing; and Updating records in the division. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Bachelor’s Degree in any of the following disciplines: Law, Public Administration, Public Policy, Criminology & Criminal Justice, Education, Sociology, Political Science, Social Sciences, Military, Security Studies or equivalent qualification from a recognized institution; and Proficiency in computer applications Inspections Officer II Job Purpose Responsible for carrying out inspections of police premises and detention facilities under the control of the National Police Service. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting the implementation of policies, strategies, guidelines, plans, standards and procedures pertaining to Inspections, while ensuring compliance with relevant laws, rules and regulations; Conducting inspections of Police facilities and premises under the control of the Service to professionalize the service; Implementing inspection tools, concepts and controls to suit emerging trends in policing; Collecting and collating data for compiling inspection reports; Following up on recommendations arising from inspections of police facilities and premises; Conducting rapid inspections response activities in the Authority; and Updating records in the division. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following qualifications: Bachelor’s Degree in any of the following disciplines: Law, Public Administration, Public Policy, Criminology & Criminal Justice, Sociology, Political Science, Social Sciences, Military, Security Studies or equivalent qualification from a recognized institution; and Proficiency in computer applications. Supply Chain Management Officer II Job Purpose This cadre is responsible for management and administration of the supply chain function to ensure timely availability of goods, works and services in the Authority. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting in the implementation of policies, strategies, guidelines, plans, standards and procedures that impact on supply chain management while ensuring compliance to applicable laws, statutes and circulars; Conducting market surveys/research to inform procurement of goods, works and services; Supporting in the implementation of capacity building programs on supply chain processes in the Authority; Conducting registration/prequalification of suppliers and maintenance of the lists; Updating inventory/stores in compliance with the relevant regulations; Updating records in the division; Consolidating data for compiling internal and external reports in the division; Implementing risks mitigation measures; Issuing items to staff as per the requisition; Develop and implement individual work plan. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Bachelor’s Degree in any of the following disciplines: – Procurement, Purchasing, Logistics, Business Administration, Commerce or its equivalent qualification from a recognized institution; Member of the Kenya Institute of Supplies Management (KISM); and Proficiency in computer applications. Human Resource Officer II Job Purpose This cadre is responsible for ensuring the Authority has the requisite Human Resource Capacity to enable it deliver on the overall mandate of the Authority. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Collecting and collating data on human resource management issues; Facilitating recruitments, appointments, promotions, placement/ deployment, training and development, leave management, disciplinary, grievance handling and staff welfare; Collecting and collating data for development of internal and external reports in the division; Updating human resource management records and information systems; Providing advisory services to staff on matters related to human resource in the Authority; Implementing organizational change initiatives and workplace safety and health structures and systems; Implementing and communicating human resource management decisions; Drafting routine correspondences; Undertaking training needs assessment and developing training plans and programme; Collecting and collating data for processing salaries, allowances, gratuity and other benefits; Providing HR administrative support to line functions; Orienting and inducting new staff to familiarize with the organization; Collecting and collating data on staff performance appraisal for quarterly, mid-year and end year assessment; and Identifying and updating the Risk Management Register for the department. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Bachelor’s Degree in any of the following disciplines: – Human Resource Management/Development, Industrial Relations, Business Administration (Human Resource Option) or equivalent qualification from a recognized Institution; OR Bachelor’s Degree in Social Sciences with a Higher Diploma in Human Resource Management or equivalent qualification from a recognized institution; Certified Human Resource Professional Part I – (CHRP I); Membership with Institute of Human Resource Management (IHRM); and Certificate in computer application; Counselling Officer II Job Purpose This cadre is responsible for providing professional psychosocial support to external clients who are psychologically affected as a result of their victimization by the police as well as providing professional psychosocial support to staff members. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting the implementation of policies, strategies, guidelines, plans, standards, tools and procedures pertaining to Counselling Services; Updating records in the counselling department; Collecting and collating data for developing internal and external reports for counselling services; Assessing clients’ psychological status for appropriate action and recommendations; Providing psychosocial services to complainants and their families, witnesses and survivors following police action or inaction; Providing psychosocial services to staff; and Participating in the case intake committee. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Bachelor’s Degree in Counselling, Psychology or equivalent qualifications from a recognized institution; Membership to a relevant and recognized professional body; Valid practicing license issued by the Counsellors and Psychologists Board; Proficiency in computer applications. Records Management Officer II Job Purpose This cadre is responsible for maintaining records in the Authority. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Implementing policies, strategies, guidelines, plans, standards and procedures that impact on records management while ensuring compliance to applicable laws and regulations; Updating records in the Authority; Implementing electronic records management system in collaboration with ICT department; Maintaining file movement records; Participating in sensitization of staff on records management; Implement disaster preparedness, Management & Recovery program; Collecting and collating data for developing reports in records management division; and Implementing risk mitigation measures. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Bachelor’s Degree in any of the following disciplines: – Information Science; Records Management, Library Science, Archives and Records Management or equivalent qualification from a recognized institution; and Proficiency in computer applications. Communications Officer II Job Purpose This cadre will be responsible for internal and external communications, branding and enhancement of the Authority’s visibility. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting the implementation of policies, strategies, guidelines, plans, standards and procedures that impact communications and outreach while ensuring compliance with applicable laws, regulations, and circulars. Monitoring and analyzing perceptions of various publics towards the organization and providing appropriate advice. Conducting internal and external communications including press releases, speeches, scripts, publications, social media, web communications, and documentations. Implementing outreach programs to enhance the Authority’s visibility and image. Supporting the management of the Authority’s brand and consistent application in conformance with the Authority’s brand value and strength. Supporting the organization of the Authority’s corporate affairs events and Public Relations initiatives. Consolidating data for compiling internal and external reports in communications and outreach. Updating records in communications and outreach. Implementing risk mitigation measures in the division. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Bachelor’s Degree in any of the following: Public Relations/ Communications, Mass Communication, Journalism or equivalent qualification from a recognized institution; and Proficiency in computer applications Systems, Network and Security Administrator II Job Purpose This cadre is responsible for: Configuration, maintenance and operation of Authority’s network, servers, desktop, storage infrastructure; and Maintenance of the Authority’s ICT security systems to secure online and on premise ICT infrastructure; Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting in implementation of policies, strategies, guidelines, plans, standards and procedures relating to ICT Systems, Network and Security while ensuring compliance to applicable laws, statutes and circulars; Configuring, managing, maintaining and ensuring security of ICT infrastructure, programmes and equipment; Implementing ICT systems and networks; Maintaining ICT Systems, Network and Security equipment and inventory in the Authority; Providing ICT Systems, Network and Security technical support in the Authority; Initiating corrective action, system safeguards and recovery plans in case of disaster or data loss. Updating all records in the division; Consolidating data for compiling internal and external reports in the division; Implementing risks mitigation measures; and Developing and implementing individual work plans. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Bachelor’s Degree in any of the following disciplines: – Business Information Technology, Information Communication Technology or equivalent qualification from a recognized institution; Professional Certification in any two of the following: – Cisco Certified Network Associate (CCNA), Microsoft Certified Solutions Associate (MCSA) and Certificate in ethical hacking. Database and Applications Administrator II Job Purpose This cadre is responsible for: Designing, developing and implement software application systems and models; and Designing, building and implementing database systems. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting in implementation policies, strategies, guidelines, plans, standards and procedures relating to ICT database systems and applications while ensuring compliance to applicable laws, statutes and circulars; Implementing software and applications in the Authority; Implementing database architecture that satisfies the Authority’s requirements; Maintaining data integrity and security; Implementing and maintaining Database Management Systems (DBMS) Maintaining and ensuring security of database systems and applications; Providing database systems and applications technical support in the Authority; Updating all records in the division; Consolidating data for compiling internal and external reports in the; Implementing risk mitigation measures; and Developing and implementing individual work plans. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Bachelor’s Degree in any of the following disciplines: – Business Information Technology, Information Communication Technology or equivalent qualification from a recognized institution; Professional Certification in any two of the following: – Cisco Certified Network Associate (CCNA), Microsoft Certified Solutions Associate (MCSA) and Certificate in ethical hacking. Security Officer II Job Purpose This cadre is responsible for the management and coordination of all security operations in the Authority. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting in implementation of policies, strategies, guidelines, systems, plans, standards and procedures that impact on security services while ensuring compliance to applicable laws and regulations; Coordinating outsourced security services; Conducting internal Investigations; Gathering intelligence to enhance security in the Authority; Undertaking weapon handling and armed security operations; Conducting surveillance and accessing control operations in the Authority; Participating Security Risk Analysis (SRA) and surveys in the Authority; Providing close protection and security escort services in the Authority Providing security updates and advisories in the Authority; Supporting in the implementation of capacity building programs on security matters in the Authority; Implementing disaster management programs in the Authority; Updating records in the department; and Collecting and collating data for compiling internal and external reports in the department. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Bachelor’s Degree in Criminology, Forensic Science, Criminal Justice, Security Management or any other equivalent qualification from a recognized institution; and proficiency in computer application. Court Process Server III Job Purpose This cadre is responsible for Serving court processes and performing legal clerical duties. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Maintaining a register of service of court processes; Processing simple correspondence under the legal registry; Initiating the maintenance and update of the directorate’s diary of court matters; Performing administrative and clerical duties; Initiating the preparation of reports and updates on ongoing court matters concerning the Authority; and Participating in legal research to enhance legal services. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following Qualifications: Diploma in legal studies; Be registered as a court process server; Valid court process server license; and Proficiency in Computer Applications; Fleet Management Assistant II Job Purpose This cadre is responsible for efficient coordination of transport services in the Authority. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Supporting implementation of policies, strategies, standards and procedures for efficient management of transport services; Maintaining inventory of vehicle consumables including fuel; Implementing efficient driver schedules to maximize resource use; Monitoring cleanliness of all vehicles; Coordinating the vehicle pool; Monitoring security and safety of the vehicle on and off the road; Updating all records relating to transport services; Consolidating data for developing reports on transport services as appropriate; Implementing risk mitigation measures; and Developing and implementing individual work plans. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following qualifications: Technician Course Certificate lasting not less than one (1) Year in any of the following: transport/ Fleet management, Automotive engineering or equivalent qualifications from a recognized Institution; Valid driving license free from any current endorsement(s) for class (es) of vehicle(s) an officer is required to drive; Passed Practical Test for Drivers conducted by AA or the relevant Government Ministry/Department; Proficiency in computer applications. Driver II Job Purpose Responsible for providing transport services in an effective and efficient manner. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Driving the organization’s vehicles as authorized; Carrying out routine checks on the assigned vehicle and reporting any malfunction of vehicle systems and other occurrences; Maintaining the movement of work tickets for vehicle(s) assigned; Maintaining security and safety of the vehicle on and off the road; Reporting all accidents and incidents promptly to the relevant IPOA offices; Administering first aid in the event of an accident; and Maintaining cleanliness of the vehicle. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following qualifications: KCSE mean grade of D (Plain) or its equivalent qualification; At least two years’ proven driving experience; Valid driving license; Suitability Trade Test for Drivers; First-Aid Course Certificate lasting not less than one (1) week from Kenya Institute of Highway and Building technology (KIHBT) or any other recognized Institution; A valid certificate of good conduct; Proficiency in Computer Applications; and Practical test for drivers conducted by the ministry responsible for transport or conducted by AA of Kenya. Clerical Officer II Job Purpose Responsible for providing general clerical services in various directorates and departments. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Compiling statistical records for accuracy; Processing data and information in the respective area of deployment; Maintaining efficient filing system; Maintaining safe custody of files, materials and other records in the respective area of deployment, Collecting and collating data and information to facilitate compilation of reports in the respective area of deployment; Implementing risk mitigation measures; Developing and implementing individual work plans; Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following qualifications: Kenya Certificate of Secondary Education (KCSE) mean grade of C- (Minus) or its equivalent qualification; Pass in proficiency examination for Clerical Officers; and Proficiency in computer applications; Office Assistant II Job Purpose Responsible for providing general routine office services, which include cleaning services, messengerial duties and preparing tea / catering services. Key Responsibilities/ Duties / Tasks An officer at this grade will undertake the following duties and responsibilities: Photocopying, scanning and binding documents; Preparing and serving tea; Opening and closing the office daily; Utilizing kitchen and basic office consumables; Organizing office errands; Preparing boardrooms for meetings; Moving office furniture and arranging office space for staff; Assessing and reporting on areas requiring general maintenance and repair; Collecting and collating data for updating records as appropriate; and Supporting development of reports as appropriate. Knowledge, Experience and qualifications required For appointment to this grade, an officer must have the following qualifications: Kenya Certificate of Secondary Education (KCSE) mean grade of D (Plain) or its equivalent qualification; and proficiency in Computer applications. Don't Keep Share!: WhatsApp Tweet

16 days ago

Administrator - Operations & Hr

Classic Mouldings Limited

Nairobi, kenya

full-time

Role Summary The Administrator will play a central role in overseeing HR processes, coordinating office operations, managing front office duties, and supporting company leadership with high-level administrative functions. This position requires a proactive, dependable, and detail-oriented professional who can manage multiple responsibilities while maintaining professionalism and discretion. Key Responsibilities Executive & Administrative Support Provide direct administrative support to the Directors and senior leadership. Manage calendars, coordinate internal and external meetings, and prepare reports or briefing materials. Draft and manage correspondence, presentations, and official documentation. Human Resource Management Oversee recruitment, onboarding, performance reviews, and staff development initiatives. Maintain up-to-date personnel records, contracts, and compliance documentation. Monitor employee attendance, manage leave schedules, and support staff welfare programs. Support in conflict resolution, team structure development, and adherence to internal policies. Front Office & Client Coordination Serve as the first point of contact for clients, suppliers, and partners. Answer and direct phone calls professionally and manage all front office communication. Ensure the reception and meeting areas reflect the company's brand and values. Office & Operations Management Oversee procurement of office supplies and operational materials. Ensure office systems (filing, inventory, communications) run smoothly. Liaise with transport, logistics, and external service providers to coordinate daily operations. Supervise support staff including drivers, office assistants, and cleaners. Corporate Communications & PR Support Coordinate official communications, company notices, and executive memos. Support Directors in planning corporate events, meetings, or external engagements. Maintain confidentiality and represent the company with professionalism. Qualifications & Experience Bachelor's Degree or Higher Diploma in Business Administration, HR Management, Communications, or a related field. Minimum 3 years of relevant experience in an administrative, HR, or front office coordination role. Experience in a dynamic, fast-paced work environment with multiple reporting lines is an added advantage. Key Competencies Professional Communication: Fluent in English and Kiswahili, with excellent verbal and written communication skills. People Management: Strong interpersonal skills with the ability to lead, delegate, and support others effectively. Organizational Excellence: Highly organized, detail-oriented, and able to manage competing priorities under pressure. Tech Proficiency: Skilled in MS Office (especially Excel, Outlook, Word), with the ability to quickly learn internal systems. Discretion & Integrity: Demonstrates sound judgment and absolute confidentiality in handling sensitive matters. Self-Driven: Takes initiative, anticipates needs, and handles responsibilities with minimal supervision.

a month ago