Office Administrator At Technoserve

Job Summary

• TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for the Lagos office.
• The role is a critical function of the state offices and always ensures smooth office operations.
• The Office Administrator will be part of the Operations department to support activities across the Lagos state office for the project team through the following:

Primary Functions & Responsibilities

• TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for the Lagos office.
• The role is a critical function of the state offices and ensures smooth office operations at all times.
• The Office Administrator will be part of the Operations department to support activities in Lagos state for the project teams through the following:

Travel and Logistics:

• Assist international and domestic travel requests for all staff, including booking of hotel accommodation, air and ground transportation.
• As assigned, process all visa requests for staff in compliance with host Country guidelines.
• Work with Operations Specialist of the office to coordinate paperwork and physical maintenance of fleet and to check vehicle routes and speed limit applications.
• Work with project teams to coordinate logistics for program activities/events
• With coordination with the Project Team, provide support for participants registrations and payment documentation

Office Management:

• Inspect and track usage of office consumables and its facilities including utilities such as diesel, generator maintenance, electricity and other health and safety regulators.
• Work with Operations Specialist and Project Teams to prepare purchase requisitions as required.
• Work with Operations Specialist to coordinate physical verification, insurance and general maintenance of office Assets
• Support the Operations Specialist to provide day-to-day supervision of vehicle movements, fueling of project vehicles and monthly reporting of vehicle fuel consumption and replenishment of fuel cards
• Executes daily purchases and manages office petty cash.
• Provide petty cash vouchers and payment of petty cash expenses.
• Submit monthly petty cash fund reconciliation with all related documents.
• Support the Operations Specialist for document filing

Basic Qualifications

These are the requirements that any qualified candidate must meet:

• Bachelor's degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related
• Procurement certification or prior experience is an added advantage.

Preferred Qualification:

• Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.

Travel: Ability to travel on occasion.

Language Requirement: Fluency in English both in writing and speaking.

Knowledge, Skills and Abilities:

• Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously
• Strong interpersonal, organizational, and communication skills
• Experience with relevant software packages useful for preparing relevant work documents.
• High Professional work ethic and integrity.
• Ability to reason objectively, clear strong and strategic communication skills.
• Good interpersonal and public relations skills.
• Strong operational, analytical and management skills.
• Ability to multitask competing priorities with minimal supervision.
• Ability to work both as a team member across teams.

Supervisory Responsibilities - No direct supervision.