Medecins Sans Frontieres Project Assistant Jobs in Kenya; MSF Eastern Africa will host the 2nd Regional Data Protection and Cybersecurity Symposium for Humanitarian Actors under the theme From Practice to Impact: Securing Humanitarian Data in a DigitalFirst Era. The Project Assistant will provide dedicated support to ensure successful planning, delivery, and reporting of the symposium.The Project Assistant will provide endtoend administrative, logistical, stakeholder engagement, communications, and event coordination support to the Data Protection Unit before, during, and after the symposium.This position will be hierarchically and functionally accountable to the Data Protection Advisor.Tasks and ResponsibilitiesPlanning and Coordination
Medecins Sans Frontieres Project Assistant Jobs in Kenya;
Tasks and Responsibilities
Planning and Coordination
Maintain the symposium workplan and tracker.
Coordinate planning meetings and follow up action points.
Track budgets, procurement requests, and service delivery timelines.
Maintain risk and issue logs.Stakeholder Engagement
Stakeholder Engagement
Coordinate invitations and registration processes.
Maintain participant, speaker, sponsor, and partner databases.
Liaise with NGOs, UN agencies, academia, and technology partners.
Support sponsor engagement and followup meetings.Communications and Visibility
Communications and Visibility
Manage the symposium mailbox.
Draft participant communications and reminders.
Coordinate branding materials, speaker biographies, and event content.
Support website, registration, and landing page updates.Logistics and Operations
Logistics and Operations
Coordinate venue, catering, accommodation, and transport arrangements.
Support registration and participant management.
Coordinate volunteers, rapporteurs, and support staff.
Track consent management and event data protection requirements.Program Support
Program Support
Coordinate speakers, moderators, and panelists.
Consolidate presentations and session materials.
Support agenda development and session logistics.
Track keynote, panel, and breakout session readiness.Documentation and Reporting
Documentation and Reporting
Take minutes and maintain action trackers.
Coordinate rapporteurs and session reports.
Support preparation of postevent reports, recommendations, and knowledge products.
Maintain symposium records and archives.Expected (adsbygoogle=window.adsbygoogle||[]).push({});Deliverables
Expected (adsbygoogle=window.adsbygoogle||[]).push({});Deliverables
Updated symposium project plan and tracker.
Stakeholder database and communications tracker.
Registration and attendance records.
Speaker and sponsor management tracker.
Logistics readiness checklist.
Daily progress reports during final preparation period.
Symposium report support package and lessons learned register.
Postevent participant communication package.Job RequirementsQualifications and Education
Job Requirements
Qualifications and Education
Diploma or Degree in Project Management, Events Management, Communications, Business Administration, Information Management, or related field.Experience
Experience
Minimum 2 years’ experience supporting conferences, workshops, or stakeholder events.
Experience working with NGOs, humanitarian organizations, or development partners is desirable.
Strong organizational and stakeholder management skills.
Excellent written and verbal English communication skills.
Advanced proficiency in Microsoft Office and online collaboration tools.Competencies
Competencies
Excellent planning and coordination.
Strong attention to detail.
Ability to manage multiple priorities under tight deadlines.
Professional communication and diplomacy.
Problemsolving and initiative.
Ability to work independently and within multidisciplinary teams.Performance Indicators
Performance Indicators
Planning milestones delivered on time.
Registration targets achieved.
Stakeholder communications completed within agreed timelines.
Event logistics delivered with minimal disruptions.