The Label Store is a dynamic retail business that caters to a diverse range of customer needs. In addition to clothing and accessories, they also offer a carefully curated selection of groceries. With an emphasis on high quality and healthy products, the Label Store's grocery section is a favorite among health conscious shoppers. From fresh produce to pantry staples, the Label Store ensures that all of their products meet strict quality standards. With a dedication to offering an unparalleled shopping experience, the Label Store has become a one-stop-shop for customers looking for fashion forward clothing, stylish accessoriesand wholesome groceries.
We are recruiting to fill the position below: Job Title: MD's Secretary Location: Surulere, Lagos Employment Type: Full-time Department: Administration Reports To: Managing Director / Management
Job Purpose
To provide efficient secretarial, administrative, and organisational support to the Managing Director (MD), ensuring effective management of correspondence, appointments, documentation, meetings, and daily administrative activities.
Key Responsibilities Secretarial and Administrative Duties
Manage the MD's calendar, appointments, and daily schedule.
Receive, screen, and direct telephone calls, emails, and other correspondence.
Prepare, type, edit, and manage official letters, reports, memos, and other documents.
Maintain proper filing systems for physical and electronic records.
Handle confidential documents and information with utmost discretion.
Follow up on instructions and assignments given by the MD to relevant departments.
Meetings and Coordination
Schedule management meetings and appointments.
Prepare meeting agendas and relevant documents.
Take accurate minutes of meetings and circulate them to relevant persons.
Maintain a record of management decisions and action points.
Follow up on pending assignments and ensure timely feedback.
Communication and Correspondence
Serve as a communication link between the MD and internal/external stakeholders.
Draft professional emails, letters, and official communications.
Monitor incoming correspondence and ensure timely responses.
Maintain a professional relationship with clients, vendors, business partners, and visitors.
Office Management
Ensure the MD's office is organised and adequately equipped.
Monitor office supplies and communicate replenishment needs.
Coordinate travel arrangements and other official engagements where necessary.
Handle other administrative responsibilities assigned by management.
Key Performance Indicators (KPIs)
Timely preparation and delivery of correspondence and reports.
Accurate documentation and filing of official records.
Effective management of the MD's calendar and appointments.
Timely circulation of meeting minutes and follow-up on action points.
Prompt communication and response to official correspondence.
Proper handling of confidential information.
Overall efficiency and organisation of the MD's office.
Qualifications and Experience
OND / HND or Bachelor's degree in Secretarial Studies, Business Administration, Office Management, or a related discipline.
Minimum of 2 years' relevant experience in a secretarial or executive assistant role.
Excellent written and verbal communication skills.
Proficiency in Microsoft Word, Excel, PowerPoint, and email management.
Good report writing, minute-taking, and documentation skills.
Required Competencies:
Excellent organisational and time-management skills.
Strong attention to detail.
Confidentiality and integrity.
Professionalism and emotional intelligence.
Good interpersonal and communication skills.
Ability to multitask and work under pressure.
Initiative, accountability, and follow-through.
Location Requirement
Applicants must currently reside in Kilo or Aguda, Surulere, Lagos State.
Working Relationship:
The MD's Secretary is expected to maintain professional working relationships with the MD, management team, departmental heads, employees, clients, vendors, and other business associates.
Salary N100,000 - N150,000 monthly.