Job Summary
Job Summary
Manage inventory control activities for surgical and pharmaceutical supplies by ensuring optimal stock availability, accurate record keeping, proper storage and timely replenishment of inventory.
Support efficient healthcare service delivery through effective inventory management, stock monitoring, expiry control and compliance with inventory management procedures within a hospital environment.
Ensure accuracy, accountability and integrity in inventory transactions while maintaining high standards of safety and quality.Key ResponsibilitiesInventory Planning & Stock Replenishment
Key Responsibilities
Order surgical and pharmaceutical supplies in accordance with approved inventory guidelines and reorder levels.
Monitor stock levels and initiate replenishment processes to prevent stock shortages.
Optimize inventory holdings while maintaining adequate stock availability.
Follow up on stock-outs with Procurement and escalate unresolved issues appropriately.Inventory Control & Stock Management
Conduct periodic inventory counts and verify stock accuracy.
Participate in scheduled stocktake exercises and inventory verification activities.
Prepare inventory reports and provide explanations for stock variances.
Monitor stock movements, inventory utilization and consumption trends.
Maintain accurate stock records and inventory documentation.
File and update inventory records in accordance with established procedures.Receiving & Inspection of Supplies
Receive surgical and pharmaceutical materials delivered by suppliers.
Verify received items against approved requisitions and purchase documentation.
Inspect supplies for quality, quantity, specifications, physical condition and expiry dates.
Report discrepancies, damaged items or quality concerns to the relevant departments.
Ensure accepted inventory meets required standards before storage.Storage & Preservation of Inventory
Categorize products into appropriate product lines and assign suitable storage locations.
Ensure proper storage, care and preservation of inventory items.
Monitor and report breakages, damages, expiries and inventory losses.
Maintain orderly, safe and efficient storage facilities.
Support implementation of inventory rotation practices to minimize wastage.Pharmaceutical & Surgical Inventory Management
Issue surgical and pharmaceutical materials for use within theatres and relevant hospital departments.
Monitor usage and movement of critical healthcare supplies.
Maintain traceability and accountability of issued items.
Track expiries and usage patterns to support effective inventory planning.Cold Chain Monitoring
Monitor storage refrigerator temperatures and maintain daily temperature records.
Report temperature inconsistencies and equipment concerns immediately.
Ensure compliance with pharmaceutical storage requirements and cold-chain standards.Financial & Administrative Support
Deliver supplier invoices and (adsbygoogle=window.adsbygoogle||[]).push({});supporting documentation to the Accounts Department for payment processing.
Support inventory reconciliation and inventory reporting activities.
Assist with inventory audits and compliance reviews.
Maintain complete and accurate inventory documents and records.Safety & Compliance
Ensure safety procedures and controls are followed for protection of inventory and personnel.
Comply with hospital inventory management policies and procedures.
Maintain inventory integrity and accountability.
Participate in continuous improvement initiatives within inventory management operations.
Perform any other related duties assigned by management.Qualifications
Qualifications
Diploma in Procurement and Supply Chain Management.
Additional training in inventory management, stores management or healthcare supply chain operations is an added advantage.Experience
Experience
Minimum three (3) years of relevant inventory management experience.
At least one (1) year of experience within a hospital environment, specifically in surgical stores or related healthcare inventory functions.
Experience handling surgical, pharmaceutical or medical consumable inventories is desirable.
Experience in stock control, inventory audits and warehouse operations is an advantage.Technical Skills
Technical Skills
Inventory Management and Stock Control.
Procurement and Supply Chain Operations.
Surgical and Pharmaceutical Inventory Management.
Inventory Reconciliation and Reporting.
Stocktaking and Cycle Counting.
Inventory Documentation and Record Management.
Cold Chain Monitoring and Temperature Control.
Inventory Analysis and Forecasting.
ERP and Inventory Management Systems.
Warehouse and Stores Operations.
Inventory Preservation and Storage Management.
Audit and Compliance Support.Skills and Competencies
Skills and Competencies
Ability to Analyze Procurement and Inventory Parameters.
High Level of Accuracy and Attention to Detail.
Strong Inventory Control Skills.
High Level of Integrity and Accountability.
Effective Verbal and Written Communication Skills.
Analytical and Problem-Solving Skills.
Planning and Organizational Skills.
Record Keeping and Documentation Skills.
Teamwork and Collaboration.
Ability to Prioritize and Manage Multiple Tasks.Personal Attributes
Personal Attributes
Detail-oriented and highly organized.
Reliable and dependable.
Ethical and professional in conduct.
Proactive and results-oriented.
Committed to quality, accuracy and continuous improvement.
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