- A premier Distributor of Healthcare Products seeks to fill the role of a Marketing Assistant who will provide administrative, organisational and coordination support. You will ensure the smooth day-to-day running of marketing administration, maintaining accurate records, coordinating documentation, supporting supplier and retailer requirements, and assisting with the execution of marketing activities.
- This role is primarily focused on administration, organisation, tracking, and coordination rather than strategic marketing execution. The ideal candidate will require a Degree/Diploma in Marketing/Communications/Business Administration, or a related field with at least 2 years' experience in an Administrative, Marketing Assistant, Coordinator Support, or Office Administration role with proficiency in Microsoft Office and marketing platforms. Any experience with Monday.com will prove beneficial.
Marketing Administration -
- Maintain marketing filing systems, shared folders, and documentation.
- Assist with maintaining marketing calendars and activity schedules.
- Maintain marketing databases, contact lists, and distribution lists.
- Support general administrative requirements within the Marketing Department.
Email & Communication Management -
- Monitor shared inboxes and route enquiries to the appropriate stakeholders.
- Manage shared marketing resources and content libraries.
- Resolve customer service and order-related issues in collaboration with relevant departments.
- Submit monthly advertising invoices, including Meta advertising expenses, to the Accounts Department.
Product & Sample Coordination -
- Coordinate product samples for influencers, media, suppliers, and internal stakeholders.
- Track sample requests, dispatches, and inventory.
- Maintain records promotional product allocations.
- Coordinate courier collections and deliveries.
Supplier & Purchase Administration -
- Raise purchase orders and obtain quotations when required.
- Assist with supplier onboarding documentation and record keeping.
- Track invoices and ensure supporting documentation is available.
- Follow up on outstanding supplier information and approvals.
Event & Activation Administration -
- Assist with event planning logistics and administration.
- Coordinate venues, attendee lists, catering, deliveries, travel and administrative requirements.
- Assist with post-event administration and documentation.
- Process product requests, deliveries, courier arrangements and administrative support for influencer and ambassador programmes.
Retail & Trade Marketing Support -
- Assist with store check administration and reporting.
- Compile retailer and promotional information as required.
- Coordinate submission of retailer marketing assets and documentation.
- Maintain promotional calendars and activity trackers.
- Degree or Diploma in Marketing, Communications, Business Administration, or a related field.
- 2 Years' experience in an Administrative, Marketing Assistant, Coordinator Support, or Office Administration role.
- Strong organisational and administrative skills.
- Proficient in Microsoft Office and marketing platforms.
- Strong written and verbal communication skills.
- Experience in a Marketing Department.
- Experience with Monday.com.
- Experience coordinating product dispatch and samples.