University of Johannesburg·Gauteng, south-africa·Full Time·Contract
Financial ServicesFull TimeContract
-Closes 23 Nov 2026
Responsibilities:
Maintain a centralised vendor database, ensuring supplier information is accurate and compliant with institutional policies aMnd regulatory requirements.
Develop and implement supplier performance frameworks, including key performance indicators (KPIs) and service level agreements (SLAs).
Build and maintain effective supplier relationships, resolve service delivery issues and promote supplier diversity and sustainability.
Coordinate supplier performance reviews and monitor contractual deliverables, service levels and compliance, addressing performance deviations proactively.
Monitor contract periods, renewals, amendments, extensions and terminations to ensure timely action.
Oversee contract drafting, review, negotiation, execution and administration in collaboration with Legal Services and relevant stakeholders.
Analyse contractual terms, performance requirements, compliance obligations, penalties, incentives, addenda and instances of conformance or non-conformance.
Develop and maintain standard contract templates and ensure compliance with institutional policies, applicable legislation and regulatory requirements.
Identify, assess and mitigate contractual risks and enforce agreed terms and conditions.
Manage strategic supplier relationships, sourcing arrangements and long-term contracts, including panels of service providers and jobbing contracts.
Develop demand and procurement plans in collaboration with Procurement and Tenders, conduct market research and prepare specifications and tender documentation for recurring requirements.
Promote the participation and development of emerging suppliers in procurement processes.
Monitor contract performance and compliance in accordance with approved contract management plans, risk management plans and institutional procedures.
Analyse supplier and contract data and prepare reports on contract activity, supplier performance, expenditure and savings, including UJ-specific and PURCO National contracts.
Maintain accurate records of supplier engagements, contractual obligations and procurement activities, and support internal and external audits.
Monitor compliance with internal controls, institutional policies, applicable legislation and regulatory requirements, including B-BBEE requirements.
Provide guidance and training to internal stakeholders on vendor management, contract administration and procurement procedures.
Facilitate collaboration between internal departments, suppliers, Legal Services and other stakeholders to strengthen governance and improve service delivery.
Minimum requirements
A Bachelor's Degree (NQF 7) in Supply Chain Management, Procurement, Business Administration, Law or related field.
A minimum of two (2) to three (3) years of job-related experience (vendor management, contract administration, or strategic sourcing, preferably in a public sector or higher education environment).
Knowledge and understanding of applicable legislation, regulations and legal principles governing contract management, procurement and supplier relationships.
Demonstrated experience in contract negotiation, drafting, and dispute resolution.
A minimum of three (3) years' experience in management of staff.
A minimum of three (3) years' experience working with ERP system.
Knowledge of supply chain governance frameworks.
Recommendations:
Professional certification in Supply Chain or Procurement (e.g., CIPS, CPSM).
Experience with enterprise resource planning (ERP) systems such as Oracle, SAP, or similar.
Familiarity with B-BBEE compliance and supplier development initiatives.
Experience in a legal environment, with knowledge of contract law, contract drafting and review will be an added advantage.
Competencies and Behavioural Attributes:
Excellent written and verbal communication.
Strong negotiation and contract drafting skills.
Analytical thinking and problem-solving.
Proficiency in MS Office.
High attention to detail and accuracy.
Stakeholder engagement and relationship management.
Good presentation skills.
Result-oriented, have strong organizational skills, self-motivated, and proactive.
Meticulous and have keen eye for detail, identify and mitigate risks.
Maintain high level of integrity and ethical standards.
Have exceptional problem-solving skills, and the ability to remain calm in time of uncertainty, conflict and stress.