Maintenance & Facilities Manager

Job Summary

• We are looking for an experienced Maintenance & Facilities Manager to oversee the maintenance and upkeep of our warehouses, offices, and other facilities across different locations.
• The person will be responsible for ensuring that all facilities are properly maintained, repairs are completed on time, and civil works are delivered at competitive costs without compromising quality.

Key Responsibilities

Vendor Management and Cost Negotiation:

• Develop and maintain a reliable pool of vendors and contractors for repairs, maintenance, and civil construction works.
• Negotiate competitive prices for materials, labour, and services without compromising quality.
• Compare quotations, review bills of quantities (BOQs), and ensure that costs are reasonable and in line with market rates.
• Regularly evaluate vendor performance in terms of quality, cost, and timely delivery.

Warehouse Maintenance and Repairs:

• Oversee the maintenance and repair of all warehouses, offices, and company facilities.
• Ensure timely resolution of issues relating to roofing, flooring, electrical installations, plumbing, drainage, painting, and other civil works.
• Plan regular preventive maintenance to minimize unexpected breakdowns and costly repairs.
• Supervise renovation, construction, and facility improvement projects to ensure they are completed within budget and on time.

Warehouse Audits and SOP Compliance:

• Conduct periodic visits and audits across all warehouses to assess facility conditions and identify maintenance requirements.
• Ensure that company SOPs for maintenance, repairs, vendor engagement, and cost approvals are strictly followed.
• Identify gaps, recommend corrective actions, and follow up to ensure issues are resolved promptly.
• Maintain proper records of maintenance activities, costs, and outstanding issues across all locations.

Technical Knowledge and Quality Control:

• Have a good understanding of construction materials, building methods, and materials used for common repair and maintenance activities.
• Assess the quality, suitability, and cost of materials proposed by vendors and contractors.
• Inspect completed jobs to ensure that the work meets the agreed specifications and quality standards.
• Identify poor workmanship and ensure that contractors correct defects before the work is accepted.

Budgeting and Reporting:

• Prepare and monitor maintenance budgets across all locations.
• Identify opportunities to reduce maintenance costs without affecting quality or safety.
• Provide regular reports on maintenance expenditure, warehouse conditions, vendor performance, and ongoing projects.
• Work closely with Warehouse Managers to prioritize repairs and minimize operational disruptions.

Qualifications and Experience

• Bachelor's Degree or HND in Civil Engineering Mechanical or Electrical Engineering, Facilities Management, or a related field.
• Minimum of 2 years' relevant experience in facilities management, maintenance
• Prior experience managing maintenance across multiple warehouses, distribution centres, or industrial facilities.
• Experience in vendor sourcing, price negotiation, contractor management, and cost control.
• Practical knowledge of construction materials, BOQs, and quality inspection.

Required Skills:

• Strong negotiation and vendor management skills.
• Good technical knowledge of building materials and repair methods.
• Ability to identify reasonable market prices and challenge inflated quotations.
• Strong planning, coordination, and problem-solving skills.
• High integrity, attention to detail, and a cost-conscious mindset.
• Willingness to travel to company warehouses across Nigeria.