Job Purpose
Job Purpose
M.P Shah Hospital is looking to recruit a professional and evidence-driven person for a position of a Purchasing Assistant.
Reporting to the Head of Procurement, the Purchasing Assistant will ensure provision of operational and administrative support to the Procurement department.Duties & Responsibilities
Duties & Responsibilities
Receive and process approved purchase requisitions, obtain supplier quotations and prepare Local Purchase Orders (LPOs).
Source suppliers, maintain supplier records and follow up on orders, deliveries and supplier related issues.
Monitor outstanding purchase orders and ensure timely delivery of goods and services to support hospital operations.
Coordinate receipt and verification of delivered items against approved orders, specifications and quantities.
Maintain accurate procurement records, including quotations, LPOs, delivery notes, GRNs and invoices.
Support stock monitoring, stocktaking and replenishment processes to minimise stock-outs and wastage.
Ensure purchases are within approved budgets, obtain competitive quotations and promote value for money.
Liaise with user departments to understand procurement needs and ensure timely fulfilment of their requirements.
Prepare procurement updates and reports on purchase orders, supplier performance, pending deliveries and procurement activities.Minimum RequirementsEducation
Minimum Requirements
Education
Diploma in Purchasing and Supplies Management, Supply Chain Management, Procurement or a related field.
Membership of the Kenya (adsbygoogle=window.adsbygoogle||[]).push({});Institute of Supplies Management (KISM).
At least two years’ experience in procurement, purchasing or supply chain operations.
Knowledge of procurement procedures, inventory management and supplier management.Technical Competencies
Technical Competencies
Procurement and purchasing procedures.
Knowledge of ERP or procurement management systems.
Supplier sourcing and quotation analysis.
Inventory and stock management.
LPO and GRN proficiency.
Procurement documentation and record management.Key Performance Indicators
Key Performance Indicators
Requisition processing and procurement turnaround time.
Supplier and order management.
Completeness and accuracy of procurement records.
Cost management as per policy.
Goods receiving and inventory support.
Compliance and internal controls.
Internal customer satisfaction.