Logistics Officer

Job Summary

The Logistics Officer is responsible for coordinating and managing all logistics, and supply chain functions to ensure efficient and compliant operations. This includes procurement planning, vendor management, transportation, warehousing, asset management, and ensuring adherence to organizational and donor Logistics policies. The officer ensures that all logistics activities are transparent, cost-effective, and contribute to the smooth implementation of project activities.

Key Responsibilities

Logistics and Fleet Management

• Coordinate logistics activities, including transportation, storage, and distribution of goods.
• Supervise fleet management including scheduling, maintenance, and fuel monitoring of project vehicles.
• Ensure effective tracking of all vehicle movements and compliance with safety regulations.
• Manage dispatch, tracking, and delivery of supplies to project sites in a timely manner.
• Support logistics for workshops, training sessions, and field operations.

Asset and Inventory Management

• Maintain up-to-date asset registers and conduct periodic physical verifications.
• Ensure proper storage, labeling, and tracking of inventory and supplies.
• Manage warehouse operations, ensuring proper documentation, safety, and cleanliness
• Implement stock control systems to monitor inventory levels and prevent shortages or overstocking.
• Coordinate the disposal or transfer of obsolete or damaged items in line with policy.

Compliance and Reporting

• Ensure all procurement and logistics activities comply with donor and organizational policies.
• Participate in internal and external audits and provide necessary documentation and explanations.
• Prepare and submit regular procurement, inventory, and logistics reports.
• Identify risks in procurement and logistics operations and recommend mitigation strategies

Coordination and Capacity Building

• Work closely with project teams, finance, and admin departments to forecast procurement and logistics needs.
• Train and mentor junior staff on procurement and logistics policies and procedures.
• Represent the organization in coordination forums, supplier meetings, and procurement-related workshops.

Qualifications and Experience

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 5 years' experience in logistics, preferably in the NGO or development sector.
• Strong knowledge of procurement procedures, vendor management, and asset management systems.
• Experience with donor-funded projects (e.g. USAID, UN, EU, DFID) is an advantage.
• Excellent negotiation, communication, and report writing skills.
• Proficiency in Microsoft Office and inventory management software.

Skills and Competencies

• Strong organizational and time management skills.
• High level of integrity, accountability, and attention to detail.
• Ability to work under pressure and meet tight deadlines.
• Effective interpersonal and problem-solving skills.
• Knowledge of local and international procurement laws and regulations.

Safeguarding and Code of Conduct

• The Procurement and Logistics Officer must adhere to the organization's safeguarding, child protection, and code of conduct policies, ensuring all actions and behaviors uphold the safety, dignity, and rights of all staff and beneficiaries.

Performance Indicators

• Timeliness and compliance of procurement processes.
• Accuracy of procurement and logistics documentation.
• Efficiency in asset and inventory management.
• Cost-effectiveness and transparency of procurement transactions.
• Staff compliance with logistics and procurement procedures.

SGDI is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.

Please note: Applications will be reviewed on a rolling basis.

SGDI reserves the right to close the advertisement before the stated closing date if a suitable candidate is identified.

SGDI has a PSEA Policy that the successful candidate will be expected to comply with and promote.