Logistics & Security Assistant At Marie Stopes

Key Responsibilities

Logistics Support

• Coordinate transport, travel, and logistics support for programme and support teams.
• Maintain accurate logistics, fuel, transport, and asset records.
• Monitor office facilities and coordinate maintenance and repairs.
• Ensure Support Office and centres comply with OSHA and workplace safety requirements.
• Support inventory management and business continuity activities.

Security Management

• Support implementation of MSIK security policies, procedures, and staff safety measures.
• Monitor staff movements, provide security updates, and ensure compliance with travel safety requirements.
• Maintain emergency contact lists, the internal security communication tree, incident records, and movement tracking systems.
• Coordinate security awareness, inductions, emergency preparedness activities, and regular testing of response procedures.
• Ensure emergency and safety equipment are available, functional, and regularly inspected.
• Monitor security risks and coordinate preparedness measures during elections, political events, and other high-risk situations.
• Liaise with relevant stakeholders on security matters and support incident reporting, investigations, and risk mitigation.
• Prepare and submit regular security reports, risk assessments, and security trend updates to management.

Fleet and Transport Management

• Drive MSIK vehicles responsibly, ensuring safety of passengers, cargo, and vehicle at all times.
• Conduct routine vehicle checks, cleanliness, and ensure preventive maintenance schedules are adhered to.
• Maintain accurate mileage, fuel, and movement logs as per MSIK fleet policy.
• Report mechanical problems immediately and follow up with approved garages for repairs.
• Ensure proper loading, securing, and delivery of program materials and equipment.
• Support airport pickups, drop-offs, and field travel as required.
• Monitor vehicle systems and performance, ensuring timely diagnosis, reporting, and follow-up on any irregularities.
• Manage the corporate "Little Taxi" transport services, ensuring availability, proper scheduling, and compliance with organizational policies.
• Serve as the organization's designated focal person for all matters related to driving and vehicle operations.
• Ensure all vehicles have valid insurance, up-to-date registrations, and are serviced in line with manufacturer and MSIK requirements.

Compliance and Risk Management

• Ensure adherence to MSIK operational, security, procurement, and fleet policies.
• Support auditing of assets, stores, and transport records.
• Report any risks, incidents, or policy breaches in a timely manner.
• Ensure appropriate documentation for all logistical transactions

Emergency Preparedness

• Maintain and update emergency response plans, evacuation procedures, and assembly point information.
• Coordinate emergency drills and staff awareness activities.
• Ensure staff understand emergency reporting and response procedures.
• Support crisis management and post-incident reviews to strengthen organizational preparedness.

REQUIREMENTS

Qualifications and Experiences

• Diploma in Logistics, Supply Chain, Operations Management, Security Management, or related field.
• Valid driver's license (Class BCE or equivalent) with a clean driving record.
• At least 3 years' experience in logistics, security, or operations support, preferably within an NGO or health sector.
• Ability to drive long distances and support fieldwork in remote locations.
• Knowledge of Kenyan road laws, basic vehicle mechanics, and defensive driving.
• Training in security, first aid, or safety procedures is an added advantage.

Skills and Competencies

• Strong communication and coordination skills.
• High level of integrity, confidentiality, and professionalism.
• Good planning, time management, and problem-solving abilities.
• Ability to work independently and under pressure with minimal supervision.
• Attention to detail and strong record-keeping skills.
• Commitment to MSIK values, including diversity, equity, and inclusion.